Details

Written by Kathy DeWitt

Published: November 26 2013

Last Updated: November 26 2013

Hits: 1005

SLAGA Board Meeting Minutes

Meeting date:   October 14, 2013

Present:  Michael Allison, Wendee Scott-Dells, Kim Balek, Sylvia Allison and Tony Colter

Treasurer’s report was accepted as presented. 

Minutes were accepted as presented. 

Old Business

·         Halloween Party:   Michael is taking stuff from the trailer to the event.   Board does not have to be there.  We have permission for a night cache from Ethan and the park.  The sprinkler head cache has been deactivated.   Need to see when money is needed in the park

·         11/12/13 event:   This will be on a Tuesday evening.   Do we need to get attendance prizes?

·         Winter Pot Luck:   No update

·         Home school:   Will be at Queeny Park early in the day of October 26^th

·         Milestones:  10 of them mailed to recipients.  Contacted by email first and offer an incentive to come to an event.

New Business

·         Geowoodstock:  Waiting on information –tech committee, seminar committee, extreme geocaching.   Volunteers sign up next month with Brad Wheeling

·         St. Francois:  Rescheduled due to rain.   This next weekend Jones crew, Dumb Luck will be available to do St. Francois.     

·         Geocaching 101:  Scheduled for this weekend.   Michael will teach the class.   Post on FB for volunteers.  Will not be doing the complete GPS class this spring.    

·         PGS:   We need a way to track the use of the SLAGA GPS’s so,  we know when someone has them reserved.   We have had several request for the GPS’s.    Tony will need to use the GPS’s in early November to teach a youth group.   Wendee and Kim will assist Tony with the class. 

·         Handover/planning/team building:  Team building a couple times a year.   SLAGA will do and own a night cache.

·         Geocaching presentation:  This needs to be put on Google docs.

·         SLAGA newsletter:   Possible board contribution.  Board biography such as 1^st cache, favorite cache, which types of caches are your favorite. 

·         SLAGA board hike:  Once a month for cachers to get to get to know the board. 

·         Email:  Whoever gets to the e-mail first can answer.  If they want to schedule something leave for Wendee.

·         Meeting:   Nice not having the board meeting at a business. 

Meeting Adjourned

The next meeting will be Nov 11th at 6 PM.   If you want to attend, please contact one of the officers as seating is limited.

Details

Written by Kathy DeWitt

Published: September 26 2013

Last Updated: September 26 2013

Hits: 1039

SLAGA Board Meeting Minutes

Meeting date:   September 10, 2013

Present:  Michael Allison, Kathy DeWitt, Dave DeWitt, Jim Nelson, Wendee Scott-Dells, Kim Balek, Mike Maryan, Rich Sheffold, Sylvia Allison, Sarah Chisholm and Ethan Rodgers.

Treasurer’s report was accepted as presented. 

Minute’s one change Geowoodstock was spelled incorrectly. 

Old Business

·         Fall Picnic: 95 will attends.   There will be 14 new caches published.   All the meat has been ordered.   Kim brought us 10 door prizes.   John Elfrank will bring 2 weber grills and the trailer. All the prizes for games and premium member gift cards have been purchased.

·         Winter Pot Luck:   Scheduled for January 25^th at the visitor center.   Need to let Kat and Cindy know where and when the pot luck is.  They will be hosting it.  

New Business

·         Home school:  We received an e-mail from a home school network.   Would like to set up an event at Queeny for September or October.   Make it a family event.    

·         Nestle Purina:  They host a health fun day, Wednesday, October 9 from 11 AM to 1 PM.   Would like us to set up a Geocaching booth.   Need to see if John Elfrank would be interested in doing this event. 

·         Milestones:  Small list of milestones.   Chairs have been purchased and are being personalized.   Wendee has called, e-mail and left voice mails for Coins and Pins with no response.  Need to find new place to purchase coins from. 

·         St Louis County Parks: Were suppose to do classes at Queeny and Creve Coeur.   Wendee has had no response from the parks department.   Was discussed to do the classes at other venues.  Library system is good to work with. 

·         Bylaws: The current board changed 2 items in the bylaws.   These need to be updated on the website.  I will take change them after the picnic, when the new board takes office.

·         Halloween Event:  Ethan is planning a family Halloween event.  He is planning a having a custom and pumpkin carving contest.   Also, is planning on having a bon fire.   Has not decided on the final location but, looking Webster Groves/Kirkwood area.   Would like to have hot beverages.   Will get some items out of the trailer at the fall picnic for us to use at the Halloween event.   Sarah will be ordering path tags for the event.   The board agreed to pay for the expenses of the event.  

·         Meeting: It was discussed which night would be best for the new board member.  Meeting will be on the 2^nd Monday of every month.  It was talked about moving the meeting every month.   We have the first meeting planned. 

Meeting Adjourned

The next meeting will be Oct 14th at 6 PM.   If you want to attend, please contact one of the officers as seating is limited.

Details

Written by Kathy DeWitt

Published: September 07 2013

Last Updated: August 25 2014

Hits: 986

SLAGA Board Meeting Minutes

Meeting date:   August 13, 2013

Present:  Michael Allison, Kathy DeWitt, Dave DeWitt, Nate Rover, Jim Nelson, Wendee Scott-Dells, John Elfrank, Laurie Elfrank, Kim Balek, and Mike Maryan

Treasurer’s report was accepted as presented. 

Minutes one change NATT to Website then accepted

Old Business

·         Fall Picnic:  Dave, Michael and Jim G. are meeting Saturday morning to place caches.   They are doing an inner cache which will be new type of cache.  Mike Maryan has offered to do pork steaks for the event.  Will need to have a couple grills brought in. Kim and Wendee will get the attendance prizes.   Dave and Kathy will purchase the gift cards for the premium member drawing, closest to the pin and geobingo. 

·         Winter Pot Luck:  Tabled till September. Scheduled for January 25^th at the visitor center.      

·         Website:  Tom Wolpert has offered to take care of the website since we will be losing Nate.  Tony Colter might be a good possibility for the website.      

·         Nominations:  We have all the offices filled.   Invited new board members to the meeting.   Jim started handing something’s over to Kim.

·         Summer Picnic:  Had a few hiccups but, all went well.   The pavilion and parking were adequate.

New Business

·         Financial:  The 990N has been filed for the year. 

·       Geowoodstock:  Wendee to get a hold of Brad or Kat about what SLAGA can do to help out with Geowoodstock.  It was mentioned that normally we would host one of the events. 

·         Milestones:  Need to get a few chairs and get them personalized.  Last time we purchased chairs we purchased from Sports Authority.  Michael will take care of the milestones for the picnic. 

·         Emmenedger Nature Park:  Need more information as to what they are asking of us.

·         Trout Lodge Request to borrow GPS Units: Will need them to fill out the form for the GPS and they can borrow them for there event.

·         KMOX Radio – Geocaching Feature Story:  Wendee will contact them

Meeting Adjourned

The next meeting will be Sept 10th at 6 PM.   If you want to attend, please contact one of the officers as seating is limited.

Details

Written by Kathy DeWitt

Published: July 28 2013

Last Updated: August 27 2013

Hits: 964

SLAGA Board Meeting Minutes

Meeting date: July 9, 2013

Present:  Michael Allison, Kathy DeWitt, Dave DeWitt, Nate Rover, Rich Sheffold, Jim Nelson, Wendee Scott-Dells, John Elfrank and Laurie Elfrank.

Treasurer’s report and minutes were accepted as presented. 

Old Business

·         Wild Bird Sanctuary Event: Attendance was low due to the weather.   Had several volunteers on hand to help out. 

·         Summer Picnic: July 27^th.   Concerned about attendance with a MEGA event going on same weekend.  Everything seems to be going fine.   

·         Fall Picnic: Scheduled for Sept 14^th.   Currently there no BBQ grills at the pavilions.   Will check into catering in the meat or bringing several BBQ grills.  There is a chance the pavilions will have grills before the picnic.  Dave will check. 

·         Nominations:  We have nominations for every office.   Kathy to send Steve all the names and e-mails to Steve.  Steve will then send out the letters to see who will accept the nomination.  Steve will send a brief job description with each of these e-mails.

·         Winter Pot Luck:  Scheduled for January 25^th at the visitor center.   There is a chance that we can move it to Grants Shelter.  Not sure when the shelter will be torn down.  

New Business

·        WEBSITE:  Something needs to be done since we are being hacked on a regular basis.   Need to regroup since several on the original website team are no longer available to work on the website.

Meeting Adjourned

The next meeting will be Aug 13^th at 6 PM.   If you want to attend, please contact one of the officers as seating is limited.

Details

Written by Kathy DeWitt

Published: June 14 2013

Last Updated: July 09 2013

Hits: 949

SLAGA Board Meeting Minutes

Meeting date: June 4, 2013

Present:  Michael Allison, Kathy DeWitt, Dave DeWitt, Nate Rover, Rich Sheffold, Jim Nelson and Sarah Chisholm.

Treasurer’s report and minutes were accepted as presented. 

Old Business

·         Wild Bird Sanctuary Event: Tabled till July meeting

·         National Get Outdoors Day: Wendee and Jim taped a segment for Show Me St. Louis.   A link was put on Facebook and a link will be put on the SLAGA web page.  Need to make sure we have business cards, brochures, loaded GPS, parking passes and swag.   Wendee and Jim will set up Friday night.   The event on Saturday is from 9-2.   Still in need of volunteers, would like 6-8.     

·         Summer Picnic: Nothing new.   Kev and Tiff has hosted other events so, they should not have any issues. 

·         Fall Picnic: Dave scheduled the event for Sept 14^th.   Will be putting our caches prior to the event.  

·         Q & A:  Nate’s Q & A will be June 20^th from 4:45 to 7:45.  This will be held at the main Belleville Library.   They close at 8 so, will need to be out of the building by then.  

·         Newsletter:  Wendee has had some issues with the program crashing.  She will be sending the informational part of the newsletter out in the next couple days.   Will do a second newsletter with all the fun stuff (stories, etc.)

·         Nominations:  Nominations are still open.    This will be put in the newsletter.

·         Milestones:  Need to talk to John to see about getting chairs.  

New Business

·         Winter Pot Luck:  Rich spoke to Shawn from Queeny and the Grant Shelter may not be torn down by January.   He did mention that there is a visitor center at JB.  Rich walked it off and thinks it’s about 2/3 to ¾ the size of the shelter.   Shawn said to let him know if we would like to use the visitor center and he would see what he could do.  The board told Rich to get into contact with Shawn and move forward with the winter pot luck at JB.

·         Travel Bug Race:  Dave asked if it would be okay to put the TB race on the SLAGA website.   Dave to work with Sarah to get this on the web site. 

Meeting Adjourned

The next meeting will be July 9^th at 6 PM.   If you want to attend, please contact one of the officers as seating is limited.