SLAGA Board Meeting Minutes
Meeting date: November 7, 2012
Many thanks to Wendee for taking care of the minutes for this meeting.
Present: Wendee Scott-Dells, Nate Rover, Michael Allison, Jim Nelson, Jim Greene Sarah Chisholm, Elonka Dunin.
Treasurer’s Reports: Jim delivered Treasurer’s Report and all presented was accepted.
Secretary’s Report: Minutes from the October meeting were accepted as read.
Committee / Special Events Reports
Ø Geocaching 101 (Queeny Park)
o Wendee reported on the turn out at Geocaching 101.
o Queeny Park has asked to relocate this event to another venue. No agreement has been made.
o Jim Greene will check with his STL CO Park contact to determine if there is another venue we can use for future training activities.
Ø 12/12/12 / Christmas Party
o Sarah reported that the plans are coming together well for the event. The venue has been set.
o A toy drive and food drive will be taking place at the event.
o Sarah will need seed cache and tickets for door prizes.
Ø SLAGA Potluck and Cabin Fever 2013
o Date has been set. Will wait to hear more from Charlotte regarding event details.
Ø 3/14/13 / PI Day
o Sarah introduced another event for SLAGA to participate at.
o Venue to be determined.
o Considering coins for the event; will need funding to prepay for coins.
Old Business
Ø Tabled Quorum Topic
o Discussed the need for amending the by-laws for the 2014 board to have a 3-member quorum, rather than a 4-member quorum.
o Michael Allison volunteered to write a proposal for the amended by-law and present at the December meeting.
Ø Newsletter
o Wendee proposed the concept of paying for a Newsletter service. Service will provide statistics and feedback on viewership.
o Wendee will research and share findings at the December meeting.
Ø Business Cards
o Jim received quotes on business cards. Quotes were a bit higher than expected.
o Discussion regarding design took place to consider designing a business card that complements the future web site design.
o Subject tabled until web site design is finalized.
Ø Q & A
o Wendee asked Michael Allison and Nate Rover to begin plans for 2013 Q & A events to get the events on the calendar.
o Suggestions for 2014 are Feb / Mar / Apr in St. Charles / Cliff Cave / Illinois, respectively.
Ø Web Site Steering Committee Formation
o After the holidays, the plans for the new web site will start taking place. SLAGA members will be asked to give input, ideas, and feedback for the new site.
o After ideas are received and brainstorming concludes, volunteers will be selected to manage Design, Function, Content, and Architecture.
Ø Duplicate Membership Audit
o Nate Rover verified that this not an error in the database. The report indicating duplicate membership was an error in the query.
Ø SLAGA Trailer Inventory
o Wendee will get together with Kathy DeWitt to set up a time to go to Festus and take inventory of the trailer before the end of the 2012 calendar year.
New Business
Ø STL County Parks
o STL Co Park, Queeny Park, has asked us to find a new venue for this training course.
o As mentioned in Committees & Special Events reports, Jim Greene will contact his STL CO Park contact and determine if support and a new venue can be found within the STL CO Parks.
Ø Girl Scouts / Boy Scouts Geocaching Training Requests
o Many groups have been contacting the SLAGA members to request special training courses in Geocaching.
o The board agreed that we could train the leaders and provide them with materials to train their individual scouts.
Ø SLSAGA Asset Locator Document
o A document will be created on the GOOGLE DRIVE to manage locating SLAGA’s assets of higher value. Currently, the assets are divided amongst board members.
Ø Billing for Blue Host.com
o Jim informed us that the bill for BlueHost.com was coming due at the amount of $13.99.
Ø Meetup.com
o Elonka purposed mirroring events from the SLAGA / Geocaching.com pages to a Meetup site organized for Geocaching.
o Nate suggested scaling back to just Geoc aching 101 events on Meetup.com, rather than the potlucks and special events.
o Cost of Meetup.com is $144 / year.
Ø T-shirt Sales
o Elonka requested that the SLAGA events have cash and carry t-shirt sales.
o Nate voiced concern about ordering, risks.
o Michael suggested heavier advertising on Cafe Press.
Ø Fall Picnic
o Discussion took place about considering the board having the responsibility for locking in the day and location of the Fall Picnic.
o SLAGA members interested in hosting the fall picnic would only have to be tasked with event details and logistics on the day of.
Ø Milestone Coins Stock Pile
o Wendee discussed the concern about the stock pile of personalized milestone coins in her possession.
o She proposed to the group that the members be contacted and arrangements be made to deliver the coin.
Ø Brian DeLay, HealthyFamz Magazine Article
o HealthyFamz Magazine has contacted SLAGA to provide two articles on Geocaching. Articles are due before end of 2012 Calendar year.
The next meeting will be DEC 3RD at 7 PM.