SLAGA Board Meeting Minutes
Meeting date: January 9, 2013
Present: Jim Greene, Michael Allison, Kathy DeWitt, Dave DeWitt, John Elfrank, Laurie Elfrank, Jim Nelson, Sarah Chisholm, Nate Rover, Wendee Scott-Dells, Rich Sheffold
Minutes were accepted as presented.
Treasurers report and minutes were accepted as presented.
Old Business
· Business cards: Tabled at November meeting until web design is finalized.
· Web site: Will be asking for volunteers in the newsletter.
· 1-1-2013: New Year’s Day events went very well. Good turnout for breakfast and the hike. Everyone enjoyed Tony’s event after the hike for some hot food and drinks.
· 12/12/12: Was a very successful event. Toy and food drive went over extremely well. Sold out of the event coins.
· SLAGA pot luck: Rich reported that we have about 75 people signed up to date. Mustachio and meat are the only main dishes. Still need volunteers. Rich will purchase gift cards for bingo (3-$20 gift cards and for the travel bug race ($25, $20 and $15). Door prizes are in the trailer. Envelopes will be printed for persons paying SLAGA dues at the pot luck. We have extra milestone awards for 100 and 500. Wendee will get the milestone awards ordered. Nate will put a sticky on the names tags of all milestone recipients so we can tell them to stick around for the awards. Will put 2 of the SLAGA 10 year coins on the auction table.
· Newsletter: Newsletter will be going out this week. Would like to use a service to track the e-mailed newsletter. This would let us know how many people are opening the e-mail and when they open it. The cost for this is estimated to be $10 to $15 per month.
· 3/14/13 PI day: Informal lunch at PI and dinner at Kirkwood Station from like 3-7. At 8PM there would be a cover charge. Possible doing a pie auction. Bring a pie and you will take a pie home. Sarah is working a coin for the event. We approved ordering 125 coins and SLAGA will cover the cost of the coins.
· Geocaching 101: Greensfelder is an option. Jim Strider to check with Mary or Dennis.
· Spring/Fall Picnic: Sundays are all that is left if we don’t book early. We need to find and book a location and then find someone to host the event. Jim Strider to check with Mary to see which parks can hold 150 people. Jim will also check with Kirkwood Park.
· Supplies: Wendee and Kathy will do the inventory after the winter pot luck
· Quorum: Michael presented a change to the by-laws Article III –Board of Directors to read three fifths majority. Currently two thirds. Motion by Wendee to accept the new quorum as presented. Second by Nate. Voted and passed. This will take affect with the next Board of Directors.
· Elections: Michael presented a change to the by-laws Article III-Board of Directors Section 5 Elections to read “Board of Directors members are elected by organization members before the end of August.” And “Voting will be closed August 31” Currently reads “Board of Directors members are elected by organization members before the annual SLAGA Fall Picnic”. And “Voting will be closed one week prior to the Fall Picnic.” Motion by Wendee to accept new voting dates. Seconded by Michael. Voted and passed. This will take affect with the next Board of Directors.
New Business
· Tom: SLAGA officers would like to purchase a chair for Tom for his service as president last year. John mentioned they have purchased the chairs from Dicks Sporting Goods in years past. Had the embroidery done in St. Peters area. Asked John if he would be will to take care or this for us. We approved the expense of getting the chair.
· Forest Park: Forest Park has asked to borrow our GPS. They will pay for any damages. This was approved and Jim Strider will contact them
The next meeting will be Feb 5th at 7 PM. If you want to attend, please contact one of the officers as seating is limited.