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Published: February 26 2010

Last Updated: February 26 2010

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SLAGA Officer’s Meeting
Jan 6, 2010

Treasurer’s Report Was Read

Old Business

April 26th Training class
For MDC Land Managers at Busch 10:00 to 2:00
Ask CDS231 if he can help
John, Jim, Yvonne, Mike H, Sarah will help

Milestone coins
Laurie will continue to order the Milestone coins

Web Site
Mike Griffin is now fully in control of web site

New Business
Dirtworm Letter
First email August 2, 2009
To RGS looking for help or information with class – with Jefferson County Library
Now wants to use SLAGA GPSr units May 8th

Jennifer Richardson – St Louis County Library
Wants to do geocaching as part of kid’s event

Metal Detecting Club wants presentation
Willing to give us a presentation on their club
John will contact them to set it up.

SLAGA Pathtag
Sarah sent same design as SLAGA coin
Should we order?
4 present agree to order 200 tags in silver
Sarah to order for us

Upcoming Events
Slurpin’ Soup & Watchin’ Eagles – Clarksville, MO  Jan 16

Winter Pot Luck – Jefferson Barracks  Jan 30
Needs for Pot Luck:
Spoons
Table cover roll
SLAGA coin for winner of Who’s Picture is it
Rich will go ahead and purchase needed supplies.

Details

Published: February 26 2010

Last Updated: February 26 2010

Hits: 1494

Note taker: Bridget Griffin
Officers in Attendance: John Elfrank, Jim Greene, Yvonne Von Der Ahe, Mike Henthorn, Bridget Griffin
Guests: Mark & Shirley Derr, Sarah Chisolm, Mike Griffin, Laurie Elfrank
Guest Presenters: Craig Ingram, Rich Sheffold – Advisor


Treasurer’s Report: Balance on Hand, Incoming Funds, Outgoing Funds


Agenda Item: Old Business – SLAGA Geocoins
Presenter: John Elfrank
Discussion: Selling 25 new coins at $10, with the profit buy another 50 coins. Keep cycling: buying, selling, buying, selling. Gave 2 coins to the icon winner.
Action Item: Sell 23 coins at $10 each
Person Responsible: Sarah Chisolm


Agenda Item: Old Business – SLAGA County Challenge (Roger Barnes)
Presenter: John Elfrank
Discussion: SLAGA committed 25 coins for this competition challenge. Plaque made with names of people who completed challenge.
Action Item: Research plaques for information & pricing
Person Responsible: Mike Henthorn


Agenda Item: New Business – SLAGA Christmas Party
Presenter: Craig Ingram
Discussion: Incredible Pizza, St. Peters Dec. 12 @ 12 – 1:30. GC20D41 Party to include a Toy Drive and Food Drive.


Agenda Item: New Business – Transition of Officer Duties
Presenter: John Elfrank
Discussion: Which officers would assume certain duties.
Action Item: Mike Henthorn would assume the calendar. Bridget Griffin to assume secretarial duties that Laurie Elfrank performed.
Yvonne Von Der Ahe would get with Jim Greene to assume the treasurer duties, etc.


Agenda Item: MDC Staff Workshop – Teresa Kite (MDC)
Discussion: Geocaching 101 class for area managers, preferably a weekday in 2010 – Spring or Summer at Busch or Powder Valley.
MDC to bring in lunch 10 – 2 or am or pm. It was mentioned that Busch may be the choice location as we have an advocate with John Vogel (Busch Manager).
Action Item: Make contact with Teresa and talk about dates & locations.
Person Responsible: John Elfrank


2010 Class Schedule
Jan 18 St. Charles @ 6:30
Feb 17 St. Louis County – Tesson Ferry Library
Mar 15 St. Charles
Mar 20 GPS Class – St. Louis Co Parks – Queeny Park
Apr 3 Reserve Library for July – Dec Tesson Ferry Library – Bridget Griffin
Apr 21 St. Louis County
Apr 24 Geocaching 101 – St. Louis Co Parks – Queeny Park
May 17 St. Charles
No Classes in June, July or August
Sept 18 GPS 101 – St. Louis Co Parks – Queeny Park
Sept 22 St. Louis County
Oct 9 Geocaching 101
Oct 18 St. Charles
Nov 17 St. Louis County

John Elfrank and staff find people to teach classes and the presenter can choose the subject.
Action Item: Bridget Griffin to check with local libraries for an available Saturday in May 2010.


2010 Activites
Jan 1 New Year Caching Event
Jan 16 Slurp & Soup – Hosted by CHOD - Clarksville, MO
Jan 30 Winter Potluck – Hosted by Rich & Charlotte Sheffold – JB Park
April 9, 10, 11 MOGA
Oct 23 & 24 MOGA 2011 Hide


Ongoing Volunteer Duties (webmaster and St. Louis County cache list)
As of Dec 1, Rich Sheffold will not be able to send the desired cache list to the St. Louis County Parks. This service needs to
be picked up by someone. Jim Greene and Mike Griffin to collaborate on possible ways to do this.

St. Louis County Parks Reports
• Reports sent on 1st of month
• Justin Hirsch – Activities/Special Events (St. Louis Co Parks) This email address is being protected from spambots. You need JavaScript enabled to view it.

Webmaster
Mike Griffin has volunteered to be webmaster. Mike G needs scripts for St. Louis County Parks.
Needs full access for Blue Host Control Panel: username, password for ID. Mike, Paul and John to sit down and talk late Nov.


Inventory Update
Needs to be updated monthly.

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Published: February 26 2010

Last Updated: February 26 2010

Hits: 1135

Note taker: Laurie Elfrank
Officers in Attendance: John Elfrank, Mark Derr, Jim Greene, Laurie Elfrank

After thanking picnic hosts Mark and Shirley Derr, John Elfrank discussed the following topics:

SLAGA Christmas Party - The next SLAGA event is the annual Christmas Party. We need someone to volunteer to host the event.

Milestone Awards - John presented milestone awards to the following premium SLAGA members. In recognition of 100 cache finds, milestone pins were presented to:

• CSJF
• deputymark
• LeaveNoStoneUnturned
• OWLac11
• MRS RGS
• Missouri Red Fox

In recognition of 500 cache finds, milestone pins were presented to:

• Missouri Red Fox
• trekto
• Ladybug STL
• Arthur & Trillian
• mikeinmo
• jimgin
• SLBC ladies
• the goat hearder
• C3GPS
N0WNV

In recognition of 1000 cache finds, milestone coins/pins were presented to:

• N0WNV
• C3GPS
• TwoOldtimers
• quailman2
• Gmalibby
• Lil Sis Jo
• lake_wannabees

In recognition of 5000 cache finds, a milestone coin/pin was presented to:

• Strider

Officer and Volunteer Recognition - John Elfrank asked the following 2008-2009 officers and volunteers to step up and receive thank you gifts in recognition of their help during the 2008-2009 term.

• Mark Derr
• Jeff Weymouth (not present)
• Jim Greene
• Laurie Elfrank
• Rich Sheffold
• Paul Konopacki (not present)
• Steve Bromley (not present)
• Jack Anderson (not present)
• Sarah Chisholm
• Mariel Leggett

Installation of New Officers - Incumbent president John Elfrank announced the 2009-2010 SLAGA Board of Directors:

• President - John Elfrank (L Frank)
• Vice President - Jim Greene (Strider)
• Vice President - Mike Henthorn (mikeinmo)
• Treasurer - Yvonne Von Der Ahe (Ladybug STL)
• Secretary - Bridget Griffin (BWAT)

John congratulated picnic hosts Shirley and Mark Derr for a job well done. Sarah Chisholm presented Shirley with a geocoin.

The meeting was adjourned.

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Published: February 26 2010

Last Updated: February 26 2010

Hits: 1193

Note taker: John Elfrank
Officers in Attendance: John Elfrank, Mark Derr, Jim Greene
Guest Presenter(s): Rich Sheffold - Advisor, Shirley Derr
Invited Guests: Steve Bromley

Treasurer's Report: Balance on Hand, Incoming Funds, Outgoing Funds.



AGENDA ITEM: OLD BUSINESS - Equipment Trailer Update
Presenter: John Elfrank
Discussion: The outside of the trailer is completed, including SLAGA logos. The interior needs to be customized to hold SLAGA supplies and equipment.
Conclusions: John will customize the interior of the SLAGA trailer, time permitting.

Action Item: Build storage areas for equipment and supplies.
Person Responsible: John Elfrank, Deadline: None.


AGENDA ITEM: OLD BUSINESS - SLAGA Geocoin Icon
Presenter: Jim Greene
Discussion: Jim has contacted a graphic designer, who has agreed to produce finished artwork in exchange for a SLAGA geocoin.

Action Item: Get proof of final coin artwork
Person Responsible: Jim Greene, Deadline: Next Board Meeting.


AGENDA ITEM: OLD BUSINESS - Park Palooza Sept. 12-13
Presenter: Rich Sheffold
Discussion: Rich expects to receive more details on Park Palooza by email later this week. We have 18 volunteers who will work either Saturday or Sunday.
Conclusions: More swag needs to be purchased to fill temporary caches. We also need to come up with suitable cache containers.

Action Item: Email work schedule and details to volunteers.
Person Responsible: Laurie Elfrank, Deadline: ASAP.

Action Item: Purchase swag for temporary caches.
Person Responsible: John Elfrank, Deadline: Sept.11.

Action Item: Hollow out cedar stump to use as possible temporary cache.
Person Responsible: John Elfrank, Deadline: Sept. 11.


AGENDA ITEM: OLD BUSINESS - Trifold Brochures
Presenter: Jim Greene
Discussion: 1100 trifold brochures have been printed for use at upcoming events.


AGENDA ITEM: OLD BUSINESS - Complete GPS Course (Sept 12) and GC 101 Class (Oct. 3)Presenter: Rich Sheffold
Discussion: Three people have signed up for the Complete GPS Course as of Sept. 1. The St. Louis newspaper has the class location listed incorrectly as Greensfelder instead of Queeny. We have 5 volunteers to teach the class.
Conclusions: Attendees of the Complete GPS Course need to be contacted to make sure they know the correct location. Volunteers will need to bring their own GPS units to use during the class.

Action Item: Contact St. Louis County Parks Dept. and ask them to notify attendees of the correct location.
Person Responsible: Rich Sheffold, Deadline: ASAP.


AGENDA ITEM: OLD BUSINESS - St. Francois Family Play Day (Sept. 19)
Presenter: John Elfrank
Discussion: St. Francois State Park has changed the date of their Family Play Day to Sept. 19. SLAGA has been asked to participate.
Conclusions: SLAGA will bring brochures, tables, popup fly, and GPS units and set up a booth to provide geocaching demonstrations. The demonstration will consist of a short demo and guiding interested families to search for temporary and possibly permanent caches. We need to ask for volunteers to work the event.

Action Item: Contact Jamie at St. Francois State Park to confirm that SLAGA will participate.
Person Responsible: Laurie Elfrank, Deadline: ASAP.

Action Item: Ask for volunteers in next email blast. Make it clear that this is not a loggable event.
Person Responsible: Laurie Elfrank, Deadline: ASAP.


AGENDA ITEM: OLD BUSINESS - Ongoing Volunteer Duties
Presenter: John Elfrank
Discussion: Steve Bromley has agreed to continue volunteer duties as SLAGA Communications Administrator. Jack Anderson has agreed to continue volunteer duties as SLAGA Membership Administrator.
Conclusions: John needs to meet informally with Paul Konopacki regarding SLAGA Webmaster duties. Steve Bromley will look into ways of automating tasks used to compile the monthly St. Louis County cache list by using GSAK.

Action Item: Meet with Paul before webmaster duties are transferred.
Person Responsible: John Elfrank, Deadline: Dec. 31, 2009.

Action Item: Follow up with Steve regarding monthly St. Louis County cache list.
Person Responsible: John Elfrank, Next Board Meeting.


AGENDA ITEM: OLD BUSINESS - SLAGA County Challenge
Presenter: John Elfrank
Discussion: Roger Barnes' SLAGA County Challenge has not yet been published. Purchase of plaque and name plates is on hold until cache is published.
Conclusions: SLAGA will purchase 25 to 50 black nickel and silver SLAGA geocoins with the proceeds from the sale of the 9/9/09 Multi-Event geocoins. These SLAGA geocoins can be used as awards for completing the SLAGA County Challenge, or may be sold or given as prizes at events.

Action Item: Purchase 25 to 50 black nickel and silver SLAGA geocoins.
Person Responsible: Sarah Chisholm, Deadline: When funds are available.


AGENDA ITEM: NEW BUSINESS - SLAGA Fall Picnic (Oct. 11)
Presenter: Shirley Derr
Discussion: The location of the SLAGA Fall Picnic will be the city park in Bourbon, MO. The picnic will be held on Sunday, Oct. 11.
Conclusions: The starting time of the picnic will remain the same as previous picnics, which should still allow people enough time to attend worship services before the picnic. Shirley will update the cache page with the starting time. Waiving the picnic admission fee for premium SLAGA members was proposed, but not enough officers were present to vote on the issue.

Action Item: Vote on waiving of picnic admission fee for premium SLAGA members.
Person Responsible: John Elfrank, Deadline: Next Board Meeting.


AGENDA ITEM: NEW BUSINESS - SLAGA Premium-Member Training Classes
Presenter: John Elfrank
Discussion: The Sept. 30 and Oct. 19 Training Classes will be a GSAK Q&A with Steve Bromley.

Action Item: Confirm presenter for Nov. 12 Training Class.
Person Responsible: John Elfrank, Deadline: October 2009.

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Details

Published: February 26 2010

Last Updated: February 26 2010

Hits: 1529

Note taker: Laurie Elfrank
Officers in Attendance: John Elfrank, Jim Greene, Laurie Elfrank
Guest Presenter(s): Rich Sheffold - Advisor
Invited Guests: Roger Barnes

Treasurer's Report: Balance on Hand, Incoming Funds, Outgoing Funds.


AGENDA ITEM: OLD BUSINESS - Equipment Trailer Update
Presenter: John Elfrank
Discussion: The chemicals that have been tried so far haven't been very effective at removing the glue from the sides of the trailer. Mike Henthorn now has the trailer and will see if he has anything that can remove the glue. Jim talked to the Red Cross representatives at the Busch Outdoor Expo, and we may be able to get a good price on a First Aid kit for the trailer through the Red Cross.

Action Item: Get in touch with Mike Henthorn to see if he is able to remove glue from the trailer.
Person Responsible: John Elfrank, Deadline: Next Board Meeting.


AGENDA ITEM: OLD BUSINESS - Busch Outdoor Expo
Presenter: John Elfrank
Discussion: Turnout was low this year, probably due to another public event that day in St. Charles. We had about 12 SLAGA volunteers working the booth and temporary cache course.
Conclusions: Because of the large turnout of volunteers, it was decided that SLAGA should participate again next year if possible.


AGENDA ITEM: OLD BUSINESS - SLAGA Geocoin Icon
Presenter: Jim Greene
Discussion: Jim has had trouble getting the final artwork to look good, and has asked a design person to help.

Action Item: Get proof of final icon artwork.
Person Responsible: Jim Greene, Deadline: Next Board Meeting.


AGENDA ITEM: OLD BUSINESS - SLAGA History Document
Presenter: John Elfrank
Discussion: Laurie Elfrank has agreed to update the SLAGA History Document on an annual basis going forward.


AGENDA ITEM: OLD BUSINESS - Park Palooza
Presenter: John Elfrank
Discussion: Eleven SLAGA members have volunteered to work the event. (This number does not include SLAGA officers.) Rich Sheffold will work Saturday and will set up the temporary caches. Rich said that last year, we were allowed to set up around 7:30 am, the event started at 9:00 am, and ended at 3:00 pm. We will have a different location this year, which is close to the parking lot.
Conclusions: It was decided that all ten SLAGA GPS units will be used at Park Palooza, instead of splitting them up between this event and the GPS 101 class.

Action Item: Ask for more volunteers in next email blast.
Person Responsible: John Elfrank, Deadline: ASAP.

Action Item: Email work schedule to volunteers.
Person Responsible: Laurie Elfrank, Deadline: August 12, 2009.


AGENDA ITEM: OLD BUSINESS - Trifold Brochure
Presenter: Jim Greene
Discussion: Jim received a printing quote from County Blue, and will receive a proof either at Saturday's event or next week.

Action Item: Order 1000 black-and-white trifold brochures.
Person Responsible: Jim Greene, Deadline: Next Board Meeting.


AGENDA ITEM: NEW BUSINESS - Ongoing Volunteer Duties
Presenter: Rich Sheffold
Discussion: Rich would like someone to take over the duties of updating the New Cache report, the Disabled & Archived Cache report, and the St. Louis County Parks cache list. Since the lists have grown so large, it may be best to divide the job between two volunteers from different parts of St. Louis County. John reminded everyone that Paul Konopacki will resign as Webmaster as of December 31, 2009. Mike Griffin has agreed to take over Webmaster duties at that time. He would like the officers to look at other geocaching organizations' websites and make suggestions on how the new SLAGA website should look.

Action Item: Discuss transition of Webmaster duties with Paul Konopacki and Mike Griffin.
Person Responsible: John Elfrank, Deadline: October Board Meeting.

Action Item: Recruit volunteers to maintain cache lists.
Person Responsible: John Elfrank, Deadline: December 31, 2009.

Action Item: Ask Steve Bromley and Jack Anderson whether they will be willing to continue their duties as Communications Administrator and Membership Administrator.
Person Responsible: John Elfrank, Deadline: Next Board Meeting.


AGENDA ITEM: NEW BUSINESS - SLAGA County Challenge
Presenter: Roger Barnes
Discussion: Roger has been working on putting together a SLAGA County Challenge cache and would like SLAGA's input. Roger asked if SLAGA would donate a plaque to use to display the names of geocachers who complete the challenge.

Action Item: Get quote on plaque and name plates.
Person Responsible: John Elfrank, Deadline: ASAP.

Action Item: Get quote on additional minting of 25 to 50 SLAGA geocoins with a different metal or colors from previous mintings, 25 of which would be used for prizes for the first 25 finders.
Person Responsible: Jim Greene, Deadline: ASAP.


AGENDA ITEM: NEW BUSINESS - GPS 101 Class
Presenter: John Elfrank
Discussion: So far, Mike Henthorn, Jim Greene, and Sarah Chisholm have volunteered to help teach the class.
Conclusions: All SLAGA GPS units will be in use at Park Palooza, so instructors will need to bring their own GPS units for one-on-one demonstrations.

Action Item: Ask for more volunteers in next email blast.
Person Responsible: John Elfrank, Deadline: ASAP.

Action Item: Contact St. Louis County Parks Dept. to find out how many people will be attending.
Person Responsible: Rich Sheffold, Deadline: Sept. 9.

AGENDA ITEM: NEW BUSINESS - St. Francois Family Play Day
Presenter: John Elfrank
Discussion: Jamie from St. Francois State Park has asked SLAGA to set up a booth at their Sept. 26 event.
Conclusions: SLAGA will participate as long as the annual Fall Picnic does not fall on the same date. We may also be able to offer to host a CITO event at the same time.

Action Item: Confirm with Jamie whether SLAGA will be able to participate.
Person Responsible: Laurie Elfrank, Deadline: As soon as Fall Picnic date is set.


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