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Written by Melissa Pierce

Published: August 13 2021

Last Updated: August 13 2021

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St. Louis Area Geocaching Association

MEETING MINUTES 2021

20 July 2021/ 6:30 PM / meet at SmithPro Painting

ATTENDEES

Steve Bromley, Michael Smith, Robert Klemme, Nan Dabler, Melissa Pierce

Meeting called to order at 6:34 pm.

Motion called to approve June 2021 minutes by Michael, seconded by Robert.

Motion called to approve June 2021 treasurer's reports by Robert, seconded by Michael.

• Steve will look into closing out the MOGA account as it appears to be finalized.
  • Is in contact with Amanada at US Bank to see what needs to be done to close it.
  • If Steve can close the account, the board agrees to have him do so.
    • Approved by Nan, seconded by Robert.
• Will also check into moving the primary bank location to Kirkwood.

Retrospective

• Summer picnic
  • More attendees than expected
    • Had 65 signed in
      • Had closer to 75-80 people in total

       Events

• St Louis County GC 101 class is now scheduled for October 16, 2021 from 10 am - 12 pm.
  • Will need to send out an email for volunteers.
• Brentwood Parks and Recs GC 101 will be held on September 11, 2021 from 10 am - 12 pm.
  • Will need to set up temporary caches at the Brentwood facility
    • After looking at the area online, we may need to do some magnetized caches and small sized regular caches.
  • Currently have 15-20 people signed up
  • Will need to send out an email for volunteers.
• Fall picnic is upcoming and should be held in October.
  • Steve can do it in Columbia, IL if there is a spot available.
  • Will send out an email for a volunteer host
    • Plan on the 23rd or 30th of October
  • Probably will not do a potluck this time
    • Could be a no food provided event
    • Could do box lunches
      • Steve mentioned knowing of a place that does box lunches for $9 per box
      • If we could set it up through the SLAGA store, we can do prepay.
    • Will discuss this further with whomever hosts.
  • Inventory should also be done at this time
    • Arrangements can be made to do this at Larry’s house, where the trailer is stored, instead of trying to do during the picnic.
  • It was suggested that we have 3 board members available in the morning and 2 to close the picnic.

      Ongoing Business

• Procedures/Systems
  • David DeWitt was supposed to join us tonight, but was unable to.
    • Steve will contact him at a later date.
• 20th Anniversary Coins
  • Robert would like to know if he can take some to the Geobash event.
    • Board agrees that they should be taken to any large event if wanted for sale.
• Election
  • Acceptances for candidate nominations closed on July 14th.
  • Kathy DeWitt relayed that we have one person for Vice President and one person for Secretary
    • John Layman - Vorlon40 for Vice President
    • Melissa Pierce - SociButte for Secretar y
  • Ballots will be emailed out soon.
• Pathtags
  • Nan talked to Tony Colter about designing a new pathtag before our credits expire.
    • He is currently too busy to take this on.
  • Nan also talked to Sarah Chisolm.
    • She is considering designing a new one for us.

New Business

• SLAGA by-laws
  • Issue was raised to go over and amend any by-laws for updates, changes, etc.
    • Needs to be done prior to the fall picnic
  • All MOGA related sections and articles need to be removed.
  • Election issues need to wait for changes until after the fall meeting.
  • Board members will go over the by-laws prior to next meeting for any changed.
    • Thank you Michael for making copies of the by-laws for members.
• Donated items
  • We were donated items from John Young, TheCat, and Elaine
  • How do we want to handle the items?
    • Some are worth more than others and we feel that they should be adequately represented.
  • It was suggested that we do a silent auction for the higher priced items, the raffle for the “regular” items, and possibly a $3 table for the plethora of smaller odds and ends.
• Volunteers
  • Melissa will send out one more email looking for volunteers.
    • She has been emailing those who emailed in interest to let them know that we received their email.
    • Had 4 people email interest.
  • We set up a list for volunteers at the summer picnic
    • Had 18 people sign up 
  • Melissa will set up the volunteer email list and send out an email to all volunteers.

CLOSED EXECUTIVE MEETING

Meeting adjourned at 7:36 pm, Robert and seconded by Michael.

NEXT MONTH’S INFORMATION

Monday, August 16, 2021 at 6:30 pm at SmithPro Painting, 2655 Metro Blvd., Maryland Heights, MO 63043 

map, 7/28/2021 @ 1954