SLAGA Board Meeting

June 20, 2019

6:00 PM

Chemical Interchange

Attendees – Steve Bromley, Bill Lange, Patricia Hutchison, Jan Salvaggio, Carolyn Jaycox, Jason Jaycox, John Elfrank

                The meeting was called to order at 6:03 PM.

                Motion to approve the May minutes was made by Carolyn, seconded by Bill. The minutes were unanimously approved.

                The Paypal account was unavailable due to issues. Steve will contact Paypal to find out about closing the current SLAGA account and opening a new one. Motion to approve the available May treasurer’s report was made by Patty, seconded by Carolyn. The treasurer’s report was unanimously approved.

Old Business

• Newsletter/Email blast – Steve will put out an email calling for officer nominations. Nominations close at the SLAGA Summer Picnic on July 20, 2019. Nominees will be contacted to determine their willingness to run. Electronic ballots will be created and voting emails will be sent to all SLAGA members. The voting process will begin a week after nominations close.

• Upcoming Events:
  • 2019 SLAGA Summer Picnic – GC86RH9, Mexico, Missouri, 7/20/19.
  • July Adopt a Highway CITO – GC88JWX, SLAGA MoDot CITO, 7/21/19. There will be a drawing for a CITO coin at this event. Candy Grisham has accepted via text the responsibility of keeping a year’s worth (4) of CITO coins to have on hand for the required quarterly CITO events as contracted with the Adopt a Highway program.
  • 2019 SLAGA Fall Picnic – GC page to be created, Officer Snyder Park (formerly Clydesdale Park), 10/19/19.
  • The board discussed future locations of the four SLAGA-sponsored picnics.
• The Winter Potluck is held the Pavilion at Lemay in Jefferson Barracks Park. This will continue for as long as SLAGA is permitted to hold the event there.
• The Spring and Fall Picnics will be limited to being held at a location no further than 30 miles from the St. Louis Arch grounds/Downtown St. Louis. The board made this determination due to a variety of reasons, including the need for a central location for maximum member attendance for milestone awards, officer nominations and announcements, as well as other SLAGA business which is generally conducted at these events. If a host would like to hold an event beyond this limit, s/he will need to obtain permission from the SLAGA board.
• The Summer Picnic may be held anywhere within the 100-mile radius of SLAGA territory.

• Geocaching 101 Classes
  • The next class is September 7, 2019. Volunteers should contact Bill Lange.
  • Dates need to be chosen now for inclusion in the Fall/Winter County Parks catalog. SLAGA has chosen March 28, 2020; June 6, 2020; and September 12, 2020. These dates have been submitted to Laura McLeod to determine availability of facilities and to submit them for publication in the activities catalog. Laura verified by text that she had received the request.

• New Banners – The new banner is working well for setup in the classroom setting, but the board has determined there is a need for a banner for outdoor use. Additionally, the SLAGA banner, traditionally hung at picnic events, still needs to be replaced. Steve will look into another resource for a banner with a different design and contact Dave DeWitt for additional assistance if necessary.

New Business

• Expense Approval – The Nelsons, who are hosting this year’s Summer Picnic, have rented portable toilets for the event and have requested reimbursement from SLAGA for the cost. Motion to approve the expense was made by Jan and seconded by Bill. The motion passed unanimously.

• SLAGA Merchandise Storage – The board discussed options for storing SLAGA merchandise (travel bugs, shirts, SWAG, etc. – as well as SLAGA equipment (GPS units, AV equipment, etc.) and determined that these items should continue to be in officers’ possession. If someone is in need of these items (GPS units for a scout demonstration, for example), that individual should contact the SLAGA board member responsible for the needed items at least one week in advance and arrange to take possession and responsibility for those items.

• Event Checklist – A checklist is being created for those who host one of the four SLAGA-sponsored picnics. This document will be posted on the SLAGA webpage to be used as a resource for future hosts. A rough draft is being prepared for previous hosts to review and make suggestions for improvement. It will be considered a ‘living document’, subject to modification as needed.

• SLAGA Procedures – A list of officer duties is being created so that those people who may decide to run for office will know exactly what is expected of them if they are elected to a board position. Like the Event Checklist, it will eventually be posted on the SLAGA webpage to be used as a resource for future candidates. It will be considered a ‘living document’, subject to modification as needed.

• Short Discussion Topics:
  • Discussed age restriction (13 years old) for Geocaching accounts.
  • SLAGA County Parks Account – the board determined that this is no needed at this time.
  • Milestone Submission Deadline for presentation at the Fall Picnic is September 15, 2019.
  • MOGA 2020 – John Elfrank advises that a theme is needed for this event. Submit suggestions to John Elfrank or the SLAGA board.
  • New PA System – This issue was discussed but no solution has been reached. Steve will visit a local retailer to get more information on PA systems in general and bring his findings to the next meeting.
  • Gift Cards – This subject is tabled until the next meeting. The board is requesting a tally from the informal survey that was posted on the SLAGA Facebook page, before making a determination.

Next Meeting

• The next meeting will be held July 18, 2019 at Chemical Interchange at 6:00 pm.
• Adjournment – Motion to adjourn was made by Carolyn, seconded by Bill and passed. Meeting adjourned at 8:01 pm.