SLAGA Board Meeting

April 18, 2019

6:00 PM

Chemical Interchange

Attendees – Steve Bromley, Bill Lange, Patricia Hutchison, Dave DeWitt, Kathy DeWitt, John Siebert, Terri Nealon; via phone, Carolyn Jaycox

                The meeting was called to order at 6:16 PM.

                Motion to approve the March minutes was made by Carolyn, seconded by Bill. The minutes were unanimously approved.

                Kathy reported that MOGA is currently down by about $70, but with the remaining t-shirt sales, should cause MOGA to break even. The SLAGA Treasurer report is tabled until next month.

Old Business

• Newsletter – Articles are needed. SLAGA members are encouraged to submit short write-ups of their geocaching adventures to appear in the newsletter and on the SLAGA website. Articles can be submitted to SLAGA via the This email address is being protected from spambots. You need JavaScript enabled to view it. email address.

• Email blast – The next email blast will be about SLAGA picnic and upcoming events.

• Upcoming Events:
  • 2019 Spring Picnic – 4/27/19, GC84AZ8 SLAGA 2019 Spring Picnic event has published. Discussion about picnic details such as gift cards for prizes, cash box, bingo sheets, food order, etc. Nominations will be open for the next vice president and secretary. The current office-holders have declined to run again.

• Geocaching 101 Classes
  • Bill reported on the class held on 3/30 as having several challenges including being overbooked – for which two troops opted to reschedule – as well as inclement weather and another event encroaching on room space. New volunteers showed up to assist.
  • Other upcoming scheduled classes are: 6/1/19, and 9/7/19.

• Travel Bug Race – Several announcements have been made and information is published on the cache page. The board will request monthly updates to be posted on the SLAGA website.

• Adopt a Highway – Briefly mentioned; the board needs an update from Candy Grisham.

• Award Coins Update – Carolyn has awards in hand for the recipients at the spring picnic. She also reported that she has procured travel bugs for SLAGA to sell at $5 each for the travel bug race, should anyone wish to purchase them. CITO coins are in stock for providing to CITO hosts for drawings.

• Event Check Lists – A ‘to do’ list to make the quarterly SLAGA events run smoothly – such as the arrangements for food, games, setup and tear down, the purchase of gift cards for prizes, milestone awards, etc. – needs to be formalized.

• New Banners – Dave presented two mock-ups of potential banners. Discussion resulted in a few suggestions for change, so Dave will provide a new mock-up via email. The board will order one banner to begin with to see how it does before possibly opting to purchase a second.

• Swag Replacement – Dave brought in the new swag – bouncy balls – and promotional products – whistles and carabiners – and transferred them to Steve’s possession.

• Budget – Steve asked for budgets to be submitted to him in writing so he can present them all to the board at the same time.

New Business

• Nancy Gelb has a Shaw Nature Reserve event which is being held at the same time as the spring picnic. She needs volunteers. The board will encourage announcements on the SLAGA website and Facebook page for future events to help prevent scheduling conflicts. Additionally, Kim Balek is moving the same day and has requested help.

• Steve will contact Mark Derr about holding a CITO coin drawing for his pet cemetery CITO and SLAGA will mail out the coin to the winner.

• Discussed a disputed MOGA shirt sale and issues with cash transactions at events.

• New Officer Nominations – This will be announced at the Spring Picnic. Bill recommended that each candidate, once they accept their nominations, should provide a short bio so that SLAGA members can know more about the individuals for whom they are voting. A summary of position duties should be available for candidate so they may make an informed decision on whether to accept nominations.

• Dave reported on a variety of items, including the expiration of GEOSTL.com; Paypal; and that there were several MOGA shirts not picked up at the event and that he will bring them to the spring picnic to attempt delivery to recipients there.

Next Meeting

• The next meeting will be held May 8, 2019 at Chemical Interchange at 6:00 pm.
• Adjournment – Motion to adjourn was made by Patricia, seconded by Bill and passed. Meeting adjourned at 7:37 pm.