January 2015 SLAGA Meeting Minutes
January 5, 2015
6pm Panera
Meeting called to order: 6:15pm
Attendance: Kathy Dewitt, Pete Shaw, Tony Colter, Dave Dewitt, Laura Million
A Motion to approve December, 8, 2014 Board Meeting Minutes was made by Tony Colter and seconded by Pete Shaw. Board unanimously approved the minutes.
No Treasurer’s Report due to Wendy Neil’s absence.
Old Business
Website: Need to test payment before release. The default URL will be www.slaga.org, although http://www.geostl.com will redirect to the default URL.
SLAGA Credit card: The credit card account has not closed yet - Wendy and Kathy will open a new account with Regions bank.
SLAGA T-shirts: Kathy will place the order for the pre-ordered T-shirts and additional t-shirts for sale at the Winter Pot Luck.
12-13-14 Event: A few coins were left over from the 12-13-14 event. SLAGA will sell them at the Winter Potluck - $10 - premiums, $12 - Regular members. SLAGA members donated 489 lb. of food to St. Louis Area Food bank (399 meals). Lots of toys were also donated.
Willoughby Heritage Farm: tabled
Brochure: tabled
SLAGA Road Trips: Pete will prepare an email blast for Caching Director - organizing caching trips. Kathy & Laura will plan first trip to Evansville – Challenges for sometime in the spring. Pete will plan a Float trip for sometime in Summer.
Events:
1-1-15 Highland Silver Lake (Team_state): good event, weather good
1-31-15 - Winter Pot Luck (editor‘s note: the date and location have changed for the Winter Potluck now being held on Sunday, Feb. 2nd. See http://coord.info/GC5G3XC for location change and details): Volunteers are needed. Contact Mrs. RGS to volunteer. Kathy will order milestones. The travel bug race will end, with gift cards for prizes. Cost for the gift cards was approved by board: BINGO -three - $10 gift cards, Premium Member drawing three-$20 gift cards. Attendance Prices will be cache containers and Pete will take care of them.
4-25 and 4-26 - CITO – Two locations so far, a park in Highland IL and MO Bottoms. Pete will organize a St. Charles County park. Tony is still working on a location.
5-16-15 Spring Picnic Quail Ridge Park: Pete will put out 10 new caches for this event.
Summer Picnic: No date or location selected - tabled o Fall Picnic: No date or location selected - tabled
10-24-15 Halloween Bash: TheMadChef will organize this in Kirkwood park
SLAGA Challenges: Jasmer: has been logged by several cachers. Fizzy: has been submitted again but not yet approved.
Class Schedule:
Geocaching 101 – Pete will contact Lena Dowers about a date and location.
Publishing Caches – Pete will contact o Wherigo Class – Pete will contact Forest-Ghost about date and location. (How to find a Wherigo and how to create a Wherigo).
New Business
Pi Event 3.14.15: Board approved the purchase of Pi Event coins, but are still looking for venue.
Scout flyers: Laura distributed the prototype of the flyers to be handed out to Boy Scout and Girl Scout Councils for Geocaching. Board suggests not to include a phone number but to add the SLAGA website.
Milestones: A SLAGA Premium Membership is not a Geocaching.com Premium membership. Being a geocaching.com Premium member does not make one a SLAGA premium member and vice-versa. A SLAGA member pays small dues to become a Premium member.
Rule 1: Only SLAGA Premium Members are eligible to receive milestone awards; and that membership must be active (paid up) at the time of milestone achievement.
Rule 2: Although the board will make every effort to track members’ achievements, we must be notified when a member’s find count has reached a milestone award level. It makes no difference who notifies the board, but we must be informed of the achievement, including both the geocaching.com and SLAGA account names (since many members do not use the same username on both geocaching.com and SLAGA, making it difficult to track and verify their count).
Rule 3: The Board will verify through Geocaching.com that an eligible member’s find count has reached the milestone level.
Rule 4: An Individual Premium Membership will receive one (1) Milestone Award for each award level attained.
Rule 5: A Household Premium Membership consisting of one (1) geocaching.com caching name that caches and signs logs under that single caching name will receive no more than two (2) milestone awards regardless of the number of SLAGA members associated with that caching name. For example: Quailman2 has a Premium Household membership consisting of Jim and Susie Nelson. They find and sign the logs as Quailman2. That single caching name, Quailman2, has reached the 10,000 finds milestone. Consequently, they will receive two (2) chairs.
Rule 6: If an active Household Premium Membership consists of members that cache under different names, then each of the Geocaching.com caching names will be awarded a separate milestone when that caching name reaches the award level. For example, Ken and Loretta Auld have a Family Membership. Ken caches under the name Cycle Ken and has recently received his 5,000 finds coin. Loretta caches under the name Crazy4Moose and is very close to 5,000, but not there yet. Each of them log caches separately, so even though they have one Premium Household Membership, they will receive their coins separately when each qualifies.
Rule 7: A Milestone Award will be given to qualifying members when they attain the following number of cache finds:
100 finds: "100 finds" pin
500 finds: "500 finds" pin
1,000 finds: "1,000 Finds" Geocoin with Caching Name Engraved
5,000 finds: "5,000 Finds" Geocoin with Caching Name Engraved
10,000 finds: Captain’s Chair with Caching Name Emblazoned on Chair
Laura made a motioned to approve the new rules and Tony second. The board unanimously approved.
Newsletter: Next newsletter will come out January 26th. Announcement for Geowoodstock will be included in the newsletter.
Adjourned: 8:05pm
Next Meeting: February 2, 2015, 6pm at Panera’s, South Grand, St. Louis.