SLAGA Board Meeting

November 10, 2014

Member’s Present: Wendy Neal, Dave DeWitt, Kathy DeWitt, Laura Million, Pete Shaw

Meeting called to order: 6:15pm

Treasure's report reviewed. Changes made to the headings from August to September. Treasurer's Report approved.

October Minutes: Pete Motions to accept the minutes - Kathy seconds. Approved.

OLD BUSINESS

• Website: Dave reported that he will update website to newest version of Joomla. Before the site goes live, he will check the links and test the PayPal. The site will be ready to go live in January. The board also discussed what could be added to Premium Member’s page. It was decided to not use the page until more discussion on Premium member perks can be discussed.
• SLAGA Credit Card: Kathy filled out paperwork to close account but instead, the bank approved credit line. She will call the bank to close account. The Board discussed and agreed to close the account with US Bank and open new account with Regions Bank or Commerce Bank. Wendy will look into opening a new account with the bank.
• SLAGA Shirts: 26 shirts were ordered at the Halloween Bash - more orders will be taken at the Christmas party. It was agreed that we will buy extra T-shirts to have some for sale at the Christmas party.
• 12-13-14 Event - sold some coins at the Halloween Bash
• Boy Scouts: Laura has applied, but no word on when that will take effect.
• Willoughby Heritage Farms in Collinsville: Wants to be involved with Geocaching. CARD Collinsville Recreation District requires a fee for all events, but the will give the fee to SLAGA. The Board discussed how the money can be spent, can go towards caches, prizes, lunch, etc. For SLAGA to hold classes, we must be register as trainer. Wendy will look for more information. Willoughby Farms want us to have picnic. The Board discussed it as a possible location for the Summer picnic.
• SLAGA Brochures: no updates from Dave & Pete
• EVENTS
  
  • Halloween Event - coins and T-shirts were sold.
  • Christmas Party / 12-13-14 Event - Kirkwood. Newsletter will go out before the event.
  • New Year's Day Event - Highland IL Silver Lake - Board will contact cache owner for maintenance and possibly add a few new caches. Breakfast at Cracker Barrel in Troy. Possible Flash Mob after the cache event.
  • Winter Pot Luck - 1-31-15 by Mrs. RGS at New Jefferson Barracks Community Center. No animals will be allowed. An email will be sent to the Premium list asking for caching milestones.
  • CITO - 4/25 - 4/26: Lina Dowers will host a CITO event at MO Bottoms. Information and date to follow. Wendy will check with Willoughby Heritage Farms to offer to clean and improve trails.
  • Spring Picnic - 5/16/15 Quail Ridge Park. Pete is organizing this event
  • Summer Picnic: The Board discussed the summer picnic and the possibility of inviting CIGA Fall Picnic - Wendy will check with Willoughby Heritage Farms in Collinsville for tables and ability to cook.
  • Halloween Bash 10/24/15 - TheMadChef - Kirkwood Park to be reserved after the first of the year.
• Premium Member Perks - More discussions were held. We will continue with discounts on T-shirts and early order of coins.
• SLAGA Road Trips - Pete will plan the first trip. No date or location has been decided. A Newsletter Blast will announce the trip.
• Newsletter: By Dec 1st. The newsletter will include information about SLAGA shirt/coins, Christmas party, congratulations to milestones winners, members that have completed challenges, SLAGA Fizzy & Jasmer Challenge. To reward cachers that take time to write detailed logs, premium members will be asked to vote on best log of the month to be posted on the website.
• SLAGA Challenges - Pete is creating a Jasmer Challenge and Dave is creating a Fizzy Challenge to be published by SLAGA board.
• Generator: The SLAGA generator was sold to John Elfrank under the condition the he would loan it to SLAGA if needed.
• GSAK Class: GSAK class will be held in Glen Carbon, Illinois Nov 11th. About 6 people have signed up.

NEW BUSINESS

• Lfrank's Road Rally - He is providing 4 prizes from Cracker Barrel & asked SLAGA to provide 4 Panera gift cards as prizes. The Board agreed to purchase 4 - $25 Panera gift cards.
• Caching Classes: There has been a request for a class on publishing caches. Tony Colter will lead this class. Ethan Rogers (Forest Ghost) will lead a class on finding and creating a Wherigo cache. Dates to be determined.
• SLAGA banner: Dave brought up the condition of the SLAGA banner. He found a source that will sell a 5 foot by 2 foot Vinyl banner for $50. After some discussion, the board decided to check current banner to determine its condition and make a decision afterward.

Meeting adjourned 7:50pm

Next SLAGA Board Meeting, Monday, December 1st – 6pm.