St. Louis Area Geocaching Association
MEETING MINUTES 2021
20 July 2021/ 6:30 PM / meet at SmithPro Painting
ATTENDEES
Steve Bromley, Michael Smith, Robert Klemme, Nan Dabler, Melissa Pierce
Meeting called to order at 6:34 pm.
Motion called to approve June 2021 minutes by Michael, seconded by Robert.
Motion called to approve June 2021 treasurer's reports by Robert, seconded by Michael.
- Steve will look into closing out the MOGA account as it appears to be finalized.
- Is in contact with Amanada at US Bank to see what needs to be done to close it.
- If Steve can close the account, the board agrees to have him do so.
- Approved by Nan, seconded by Robert.
- Will also check into moving the primary bank location to Kirkwood.
Retrospective
- Summer picnic
- More attendees than expected
- Had 65 signed in
- Had closer to 75-80 people in total
- Had 65 signed in
- More attendees than expected
Events
- St Louis County GC 101 class is now scheduled for October 16, 2021 from 10 am - 12 pm.
- Will need to send out an email for volunteers.
- Brentwood Parks and Recs GC 101 will be held on September 11, 2021 from 10 am - 12 pm.
- Will need to set up temporary caches at the Brentwood facility
- After looking at the area online, we may need to do some magnetized caches and small sized regular caches.
- Currently have 15-20 people signed up
- Will need to send out an email for volunteers.
- Will need to set up temporary caches at the Brentwood facility
- Fall picnic is upcoming and should be held in October.
- Steve can do it in Columbia, IL if there is a spot available.
- Will send out an email for a volunteer host
- Plan on the 23rd or 30th of October
- Probably will not do a potluck this time
- Could be a no food provided event
- Could do box lunches
- Steve mentioned knowing of a place that does box lunches for $9 per box
- If we could set it up through the SLAGA store, we can do prepay.
- Will discuss this further with whomever hosts.
- Inventory should also be done at this time
- Arrangements can be made to do this at Larry’s house, where the trailer is stored, instead of trying to do during the picnic.
- It was suggested that we have 3 board members available in the morning and 2 to close the picnic.
Ongoing Business
- Procedures/Systems
- David DeWitt was supposed to join us tonight, but was unable to.
- Steve will contact him at a later date.
- David DeWitt was supposed to join us tonight, but was unable to.
- 20th Anniversary Coins
- Robert would like to know if he can take some to the Geobash event.
- Board agrees that they should be taken to any large event if wanted for sale.
- Robert would like to know if he can take some to the Geobash event.
- Election
- Acceptances for candidate nominations closed on July 14th.
- Kathy DeWitt relayed that we have one person for Vice President and one person for Secretary
- John Layman - Vorlon40 for Vice President
- Melissa Pierce - SociButte for Secretar y
- Ballots will be emailed out soon.
- Pathtags
- Nan talked to Tony Colter about designing a new pathtag before our credits expire.
- He is currently too busy to take this on.
- Nan also talked to Sarah Chisolm.
- She is considering designing a new one for us.
- Nan talked to Tony Colter about designing a new pathtag before our credits expire.
New Business
- SLAGA by-laws
- Issue was raised to go over and amend any by-laws for updates, changes, etc.
- Needs to be done prior to the fall picnic
- All MOGA related sections and articles need to be removed.
- Election issues need to wait for changes until after the fall meeting.
- Board members will go over the by-laws prior to next meeting for any changed.
- Thank you Michael for making copies of the by-laws for members.
- Issue was raised to go over and amend any by-laws for updates, changes, etc.
- Donated items
- We were donated items from John Young, TheCat, and Elaine
- How do we want to handle the items?
- Some are worth more than others and we feel that they should be adequately represented.
- It was suggested that we do a silent auction for the higher priced items, the raffle for the “regular” items, and possibly a $3 table for the plethora of smaller odds and ends.
- Volunteers
- Melissa will send out one more email looking for volunteers.
- She has been emailing those who emailed in interest to let them know that we received their email.
- Had 4 people email interest.
- We set up a list for volunteers at the summer picnic
- Had 18 people sign up
- Melissa will set up the volunteer email list and send out an email to all volunteers.
- Melissa will send out one more email looking for volunteers.
CLOSED EXECUTIVE MEETING
Meeting adjourned at 7:36 pm, Robert and seconded by Michael.
NEXT MONTH’S INFORMATION
Monday, August 16, 2021 at 6:30 pm at SmithPro Painting, 2655 Metro Blvd., Maryland Heights, MO 63043
map, 7/28/2021 @ 1954