SLAGA Board Meeting

May 13, 2019

6:00 PM

Chemical Interchange

Attendees – Steve Bromley, Bill Lange, Patricia Hutchison, Jan Salvaggio, Dave DeWitt, John Elfrank; via phone, Carolyn Jaycox

                The meeting was called to order at 6:00 PM.

                Motion to approve the April minutes was made by Bill, seconded by Carolyn. The minutes were unanimously approved.

                Motion to approve the April treasurer’s report was made by Patty, seconded by Bill. The treasurer’s report was unanimously approved.

Old Business

• Newsletter/Email blast – Steve will put out an email calling for officer nominations, volunteer to host the fall picnic, and geocaching class information. Bill will send out an email requesting assistance for teaching the class June 1.

• Event Recap:
  • MOGA 2019 – John reported on Will Attends versus Attended logs for the various MOGA events. He also gave a count on the leftover awards and his plan to alter them so they may usable for next year. There was also discussion on a possible kid’s competition and the addition of course monitors for 2020.
  • 2019 Spring Picnic – Successful despite the rain.
    • Discussion about the safety of the Ammo Can Toss; while no one was hurt, some people were standing alongside the field where the can was thrown and could have been injured if the projectile had gone off course.
    • Discussion about the need to get people to post their Will Attends and possible solutions including announcing on the event page that people who log their Will Attends prior to the cutoff date will get to line up for food after the volunteers while those who don’t log Will Attends will go last.
    • Additional suggestions for picnics: possibly add attendance drawing to get those who have paid and obtained their name badges; possibly add attendance drawing for those who recorded their Will Attends prior to the cutoff date; possibly add a second drawing for those who turn in their name badges at the end of the event.

• Upcoming Events:
  • 2019 Summer Picnic – Hosted by Quailman2, who have requested some supplies from the SLAGA trailer. John will bring those items but not the whole trailer.

• Geocaching 101 Classes
  • The next class is June 1, 2019. Bill is asking for volunteers to assist.
  • Upcoming class: 9/7/19.

• Adopt a Highway –Signs should be up soon and CITO events will be planned.

• Award Coins Update – Carolyn noted an issue on the SLAGA site regarding the recording of awarding of coins. Dave fixed the information in the system at the meeting.

• New Banners – Dave presented the revised banner and the board agreed to order one banner. If the board is satisfied with the new banner, we will order a second one.

New Business

• Budget – Budgets were submitted to Steve, who presented them to the board. Event budgets average about $500; Cachemas budget runs about $150; Grave Hop budget for 2019 will be $240.

• SLAGA Event Insurance Policy – SLAGA had to turn down the opportunity to participate in the Life Outside because our organization does not carry its own insurance. After some discussion, the board decided against purchasing a policy at this time.

• Trailer Inventory/Duties – Traditionally, the secretary has inventoried the trailer’s contents and determined what needs replacing, but Steve said that this duty should be shared among all the officers or that the job be added to the volunteer signup sheet for events. John reported on various items regarding the trailer, including: he repaired the roof cracks with sealant; the wooden shelf at the rear of the trailer is moldy and needs to be replaced; the tables are moldy and require cleaning; the spare set of trailer keys are missing and that he will obtain two additional sets, one of which will be kept in the treasurer’s cash box as a backup; and one of the storage tubs needs to be replaced.

• SLAGA Equipment – Steve will research options for replacing the old amplifier/speaker.

Next Meeting

• The next meeting will be held June 20, 2019 at Chemical Interchange at 6:00 pm.
• Adjournment – Motion to adjourn was made by Bill, seconded by Carolyn and passed. Meeting adjourned at 8:12 pm.