SLAGA Board Meeting

March 14, 2019

6:00 PM

Chemical Interchange

Attendees – Steve Bromley, Bill Lange, Patricia Hutchison, Jan Salvaggio, Dave DeWitt, John Elfrank, Kathy DeWitt, Carolyn Jaycox, Jason Jaycox, Ethan Rogers

                The meeting was called to order at 5:56 PM.

                A brief discussion was held regarding a special project, which included the board wanting to thank the individual who took on the task. Motion was made by Steve and seconded by Bill to present the project manager a token of the board’s gratitude. Motion passed unanimously. Steve will handle the details.

                Motion to approve the February minutes was made by Bill, seconded by Jan. The minutes were unanimously approved.

                Kathy presented the MOGA treasurer’s report as well as the February SLAGA treasurer’s reports. Motion to approve the February treasurer report was made by Patricia and seconded by Carolyn. Motion passed unanimously.

Old Business

• Newsletter – Articles are needed. SLAGA members are encouraged to submit short write-ups of their geocaching adventures to appear in the newsletter and on the SLAGA website. Articles can be submitted to SLAGA via the This email address is being protected from spambots. You need JavaScript enabled to view it. email address.

• Email blast – The next email blast will be about MOGA.

• Upcoming Events:
  • MOGA – 4/6/19.
  • 2019 Spring Picnic – 4/27/19, GC84AZ8 SLAGA 2019 Spring Picnic event has published.

• Geocaching 101 Classes
  • The 3/30/19 class has at least 6 participants signed up.
  • Other upcoming scheduled classes are: 6/1/19, and 9/7/19.
  • We need other people to lead the geocaching classes. Bill will send out an email requesting volunteers who are willing to take on the task of teaching.

• Add New Treasurer to Bank Account – This has been accomplished.

• Adopt a Highway –Candy Grisham has signed and submitted the contract for the Adopt a Highway and is currently awaiting a response from MODOT. The proposed area is near Beckemeier Conservation on Olive Street Road.

• Award Coins Update – Milestone coins have been ordered from Cache Advance.

• Event Check Lists – A ‘to do’ list to make the quarterly SLAGA events run smoothly – such as the arrangements for food, games, setup and tear down, the purchase of gift cards for prizes, milestone awards, etc. – needs to be formalized.

• New Banners – Dave presented a variety of options for banners to the board. After much discussion, Dave is taking the board’s questions to the vendor and will follow up at the next meeting.

• Swag Replacement – Dave presented options and the board voted to replace our current swag stock with additional whistles, carabiners and bouncy balls. Motion was made by Carolyn and seconded by Jan. Motion passed unanimously.

• Brochures – Dave presented his updated version of the SLAGA brochures, which are used at non-SLAGA events. Dave will make a few more revisions and bring them to the next meeting.

• Budget – Steve asked for budgets to be submitted to him so he can present them all to the board at the same time.

• MOGA:
  • Status – John Elfrank reported on his progress in setting up caches and related items. He has several teams assisting but will accept other volunteers for both set-up processes and to help at the events. There was extensive logistic discussion, including the request for printing up the punch cards, sign up sheets and waiver forms. Kathy and Dave will take care of the printed materials.
  • Tee shirts – Tee-shirt sales are closed.

New Business

• Milestones – Awards for milestones to be presented at the Spring Picnic have been ordered.

• New Officer Nominations – This will be announced at the Spring Picnic.

• Special Project – The board listened to a presentation on the special project, which included discussion about system bugs over which the reporter has no control. The reaction to the special project was overwhelmingly positive.

• Announcements – The deadline for announcements to be included in the next email blast is 3/31/19.

Next Meeting

• The next meeting will be held April 18, 2019 at Chemical Interchange at 6:00 pm.
• Adjournment – Motion to adjourn was made by Patricia, seconded by Bill and passed. Meeting adjourned at 8:20 pm.