SLAGA Board Meeting

August 11, 2017

6:00 PM, Chemical Interchange Building

Attendees – Kathy DeWitt, Tony Colter, Bill Lange, Laura MacLeod, Patricia Hutchison, Dave DeWitt, John Elfrank

                The meeting was called to order at 5:27 pm.

                Motion to approve the July minutes was made by Tony, seconded by Laura.  Minutes were unanimously approved.

                Treasurer’s report for July was presented.  Tabled due to a question about a remittance via Paypal that was recorded as received in the US Bank account.

Old Business

• Newsletter – Kathy owes an article on gadget caches.
• E-mail blast needs to go out for Milestone deadline of 8/16/17.  Additional email blast for voting and events.

• Event Recap:
  • ¨ Summer Picnic – Michael Rogers, Rock Bridge Memorial Park on 7/15/17.  Great time was had by all; nice pavilion, good wineries.

• Upcoming Events:
  • ¨ Eclipse – 8/21/17 – Tony’s event has been published.  Laura’s event has been published.  High turnout is expected for both.
  • ¨ Fall Picnic – 9/16/17 – The Confluence at Hartford, Illinois.  Team_State will host, per David DeWitt.  The location has been reserved, fee-free.  There are no barbecue grills there; Food will need to be brought in, possibly fried chicken, possibly pulled pork.  No hamburgers or hot dogs this time.  Donations were given to Dave DeWitt (cookware, backpack) for the raffle.  Caches need to be placed for the event; volunteers are welcome.
  • ¨ Grave Hop – 10/21/17 – Bellefontaine Cemetery.  John Elfrank is hosting.  He has been in contact with Dan Fuller, his contact at the cemetery.  They are providing a portapotty and a tent for the event.  John requested funds for prizes but will update the board on the number of entrants.  Everyone is encouraged to bring their own food and water, but SLAGA will reimburse John for providing water bottles.  Will Attends are greatly appreciated.
  • ¨ Halloweenie Roast – 10/21/17 – Larson Park.  Terri Nealon (TerriBikes+) is hosting.  Kathy DeWitt verify with Terri that she is still available and hosting.
  • ¨ Holiday Party – Kirkwood Station contacted Kathy to ask her to host the event there again.  Penciled in for 12/9/17, 1-3 pm.  Motion to accept and having Kathy confirm the event at Kirkwood station made by Patricia, seconded by Bill.  Approved.

• Classes
  • ¨ GSAK – Classes were well attended and both Pete and Jason did a great job.  Motion to provide each instructor with a gift card made by Tony and seconded by Laura. 
  • ¨ Queeny Park – July class was canceled due to no interest.  Next classes will be in the Parks catalog.

• SLAGA Geocoin
  • ¨ Geocoin – Reverse of coin needs additional detailing.  By next meeting, Tony should have the final version for submission and board approval.
  • ¨ Pathtags – Tony is working on a matching tag.

• Adopt a Park – John provided a copy of the letter he mailed to the Parks Department.  He has received no response from them.  Laura will follow up with the persons in charge at the Parks Department AFTER the Eclipse events as they are currently deeply involved in that project.

New Business

• Elections – Ballots have been emailed.  Of the 734 emails, only 181 have been opened.

• Projector – The technology may need replacing.  Dave will research this and report back at the next meeting.  The PA system may need upgrading or replacing as well.  Bill will see if the current system has the capability to be expanded or if we need to consider replacement.

• Next meeting will be 6:00 pm, September 14, 2017 at Chemical Interchange.

• Adjournment
  • ¨ Patricia motioned for the meeting to be adjourned and it was seconded by Laura.  Motion passed unanimously.  The meeting adjourned at 6:40 pm.