2017 March Minutes

Print
Details
Hits: 1552

SLAGA Board Meeting

March 2, 2017

6:00 PM, Chemical Interchange Building

Attendees – Kathy DeWitt, Tony Colter, Bill Lange, Patricia Hutchison, Dave DeWitt

               The meeting was called to order at 5:58 pm, with Tony motioning and Bill seconding.

         Motion to approve the February minutes was made by Tony, seconded by Bill.  Attending board members unanimously approved the minutes.

         Treasurer’s report was not available as it is pending final numbers from January and February expenses, per Kathy.  Treasurer’s report is tabled until March.

Old Business

¨       CITO – Lena Dowers (brantole) has requested water and snacks to be donated by SLAGA for participants.  Per Kathy, we also have a CITO geocoin for drawings for each of her CITOs, to be held on 4/1 (GC71DK9) and 4/8 (GC71EZ3).  Unanimously passed to provide water, snacks and coins.

¨       Spring Picnic – 5/6/17 – Nan Dabler (nan-d1955) will host.  The Kirkwood Park pavilions have been secured and paid for.  Dave spoke with Nan and confirmed there was nothing new to add.  Dave has created the cache page.  (GC71G79)

¨       Summer Picnic – 7/15/17 –Michael Rogers (ArtieD) is hosting at Rock Bridge just outside of Columbia, Missouri.  The facilities have been secured and paid for.  Attendees will provide their own food.  There is nothing new to add at this time.

¨       Eclipse – August 21, 2017 – Jefferson Barracks Park.  Laura MacLeod (korriaan) will be hosting a St. Louis County Parks event here for the eclipse.  There is no geocaching event set up as yet, however, someone may consider posting a flash mob.  No new information.

¨       Fall Picnic – The Confluence at Hartford, Illinois, September 16, 2017.  Team_State will host, per David DeWitt.  The location has been reserved, fee-free.  There are no barbecue grills there; Food will need to be brought in, possibly fried chicken.  No new information.

¨       Grave Hop – Tabled.

¨       Halloweenie Roast – Larson Park is already paid for; we just need a date and a host.  Kathy is reaching out to Michael Maryan to see if he will host, but Laura MacLeod will be backup.  The Board has chosen 10/21/17 as the date so that the facilities can be officially booked.

¨       Holiday Party – Tabled.

¨       Canoe – Kathy will reach out to Pete Shaw about this.

¨       GSAK – Jason is working on a 201 class.

¨       Cache Publication & Placement –May 13, 2017, 9:00 am-2:00 pm.  Tony Colter is hosting the event and teaching the class at the South Grand location of the St. Louis City Public Library.  Event cannot be published before 3/13/17, due to Groundspeak publication rules.

¨       Queeny Park – Kathy spoke with a representative at Queeny.  While the spring/summer class catalog has already been published, geocaching can be added to the fall/winter catalog.  The parks will host the classes while SLAGA will teach them.  Classes will be limited to room capacity.  Proposed dates are:  April 29, 2017, 8-12; July 29, 2017, 8-12.  SLAGA declined to accept any fees from the park in exchange for teaching the classes.

¨       Scouts/Public training – With Queeny Park’s agreement to host the geocaching classes, SLAGA can direct any requests to Queeny for sign-up purposes.

¨       Geocoin – Tabled.

¨       Pathtags – Tabled.

¨       No movement at this time, per Bill.  This issue may be moot based on the new developments with Queeny Park.

¨       The St. Louis Area Geocachers Association (SLAGA) exists to promote and improve the family-oriented activity of geocaching.  It serves as a resource for those interested in the activity, through educational means such as leading classes and workshops, while encouraging responsible stewardship of public lands in cooperation with land managers.

¨       Bill motioned to adopt the above as SLAGA’s official mission statement.  Tony seconded and the motion passed unanimously.

¨       The website now reflects people who have received their awards.  The list will be updated in a ‘rolling’ manner to limit the size of the list.

¨       Dave will look into the ability to show who has submitted requests for milestones so they don’t submit multiple requests.

New Business

¨       Bill met with the organizers and went over the grounds on February 27.  The event will be held on Saturday, March 25, 2017.  The volunteers should arrive at 11:00 am.  The event hours are from 1:00 pm to 3:00 pm.

¨       Discussion of classroom and equipment availability.

¨       Smartphone app to use for slides on computer.

¨       Public hotspot is available at the facility, but is very slow.  A password-protected wifi is also at the facility, but it is unclear whether it’s available for use.

¨       Bill recommends at least 10 temporary caches, but needs assistance in creating them.

¨       Rather than a traditional log sheet, the caches are to have a two-digit code which participants will record on a sheet of paper, which they will then turn in to their leaders for SWAG at the end of the exercise.

¨       SWAG will be obtained and handled by the organizers, not SLAGA.

¨       Permission for a permanent cache has not been obtained.  (Subsequent information received indicates that permission will not be possible prior to the event due to the organizers’ meeting schedule, therefore, no permanent cache will be placed on the grounds.)

¨       Bill responded to the question of SLAGA charging for the class by saying that donations to SLAGA were welcome.

¨       Bill motioned for the meeting to be adjourned and it was seconded by Tony.  Motion passed unanimously.  The meeting adjourned at 7:39 pm.