April 2015 SLAGA Board Meeting Minutes

April 6, 2015

6pm St. Louis Bread Company

Meeting called to order: 6:09pm

Attendance: Kathy DeWitt, Pete Shaw, Tony Colter, Dave DeWitt, Laura Million, Wendy Neal

The March 6th, 2015 Board Meeting Minutes were read and the following correction was made: Add Pam Mueller’s last name to the March minutes. A motion to approve the March 6^th 2015 SLAGA Board Meeting Minutes with the above correction was made by Pete Shaw and seconded by Tony Colter. Board unanimously approved the minutes.

Treasurer’s Report from March 2015 was read. A motion to approve the Treasurer’s Reports was made by Pete Shaw and seconded by Tony Colter. The Board unanimously approved the February 2015 Treasurer’s Reports.

Richard Janssen sent in a check to pay for membership, but said that he paid cash at the Winter Pot Luck. There is a record that he paid so Wendy will contact Richard and ask if he wants his check back or wants it applied to a second year of membership.

Old Business

Website:

• Family memberships - Dave will be more diligent about watching for family registrations and ensuring that all family members are included.
• Calendars - The Website has 3 calendars. Events have to be added to each calendar: main SLAGA calendar, Road Trips calendar, and Events calendar.
• Milestone registration – Dave will add a “Thank You” message to reply after milestones are submitted.
• Scout Page – Laura will create a page for Boy and Girl Scouts and include what SLAGA can provide for Scout Badges.
• Gear Page – Dave will create a Gear page for SLAGA membership to sell geocaching gear

SLAGA Road Trips:

• Evansville IN Challenge Trip – May 1-3, led by Kathy DeWitt.
• New Geocachers – Group hunt Queeny Park for new cachers. Jim Greene (Strider) will lead it. Date TBA.
• Tom Whelan (trekto) wants to plan a power trail trip to Oklahoma.
• Bob Pratt – Caribbean trip in the fall.

Newsletter:
Newsletter for Spring Picnic will be sent out on May 11^th. Laura needs articles and pictures by Monday, May 4^th.
--Names for Nominations of Officers
-- Evansville Road Trip
--Milestones
--Geocaching 101 & 201 class

Events:

• CITO: 4-25: Missouri Bottom and Lower Meramec County Park. Pete will organize lunch break.
  4-26: Willoboughy Farms and Silver Lake Highland IL. Wendy will organize lunch break.

• Spring Picnic Quail Ridge Park: May 16, 2015 - Pete will put out 10 new caches.
  Prizes: 3 geo-bingo, 2 ammo can toss, photo game, closest to the pin (total 7 prizes)
  -- 3 Premium member drawings - $20 Gift Cards (total $60)
  Tony made a motion to approved the ordering of 12 ammo cans for $119 including shipping. Pete Shaw seconded the motion. The Board unanimously approved the February 2015 Treasurer’s Reports.

• Summer Picnic: Sunday,July 12^th, 2015, 1:30pm
  Cache page will be published after the Spring Picnic.

• Fall Picnic: Date: TBD
  Steve Bachman (Geofly1) will locate a pavilion at Cuivre River State Park.

• Halloween Bash (10-24-15)
  Mike Maryan (TheMadChef) will host at Kirkwood Park. The location still needs to be reserved.

Class Schedule:

• Wherigo Class – No Date for reschedule
• Geocaching 101 & 201 –May 30, 2015 at Columbia Bottoms. Geocaching 101 will be held from 10am – Noon and Geocaching 201 will be held from 1:30pm – 3:30pm. Led by Lena Dowers (brantole)

Pi Event – the Pi Event went well. 1 Pi coin remains. Many left good complements on the place and food.

Milestone:
The following will be milestones reached at the Spring Picnic:
5 – 100 finds pin
6 – 500 finds coin
4 – 1000 finds coin
4– 5000 finds coin
1 – 10,000 finds award

The types of awards to be given for 25,000 finds are the following: walking stick, back-pack, duffle bag, and jacket. All printed with the recipient’s geocaching name.

By-Laws

The following text was discussed to be added to the SLAGA bylaws:

"If the President, for any reason, shall resign, be removed, decline, fail, refuse or be unable to act, then in that event, the Vice President with the longest tenure shall assume the Presidency."

Tony Colter motioned for the text to be included in the SLAGA Bylaws. Pete Shaw seconded the motion. Board unanimously approved.

New Business

Elections/Fall Picnic – Announcements for Call for Nominations for SLAGA officers will be made at the Spring picnic. The call for nominations will end at the Summer Picnic. The President will collect the names and give the names to Steve Bromley. Steve will get the approval by the nominees and then notify the SLAGA board if any positions are missing. The President will organize the ballot and return to Steve. Steve will send an email blast to SLAGA membership and count the vote. Winners will be announced at the Fall picnic. Dave DeWitt will create a form for the nominations.

PO Box – Kathy paid for the SLAGA Post Office box. The price is has increased to $360 for the year, with and additional  4 months free.

Adjourned: 7:50pm

Next Meeting: May 4, 2015, 6pm at St. Louis Bread Company, South Grand, St. Louis.