SLAGA Board Meeting Minutes
Meeting date: February 5, 2013
Present: Jim Greene, Michael Allison, Kathy DeWitt, Dave DeWitt, John Elfrank, Laurie Elfrank, Jim Nelson, Sarah Chisholm, Nate Rover, Wendee Scott-Dells, Rich Sheffold, Glenn Nash and JoAnn Nash
Minutes were accepted as presented.
Treasurers report and minutes were accepted as presented.
Old Business
· SLAGA pot luck: There were 191 people that signed the log. We put out 2 of the SLAGA 10 year coins on the auction table. These went for more than we were selling them for. John suggested having a contest on the best dish (side, main dish). Hopefully this would get more people to make something instead of going and buying something. Several people paid their dues. It would be nice to have some way at the events for people to pay their dues by credit card.
· Website: Wendee put a call out for help in the January newsletter. She had 13 people say they want to help. Some technical and some non-technical. They are having their first meeting February 9. They will meet for lunch. Wendee has reserved a room at the library for 4 hours (1-5). They are planning on breaking into 2 groups (technical and non-technical)
· 3/14/13 PI day: Sarah showed a picture of the event coin. They have been ordered and SLAGA has paid for them. The cost per coin is approximately $7.00 Informal lunch at PI, this restaurant is very busy and will want to turn tables around. Dinner at Kirkwood Station from 3-8. Will do a pie auction. Bring a pie and you will take a pie home. John and Wendee will work the pie auction. Will also have a table to sell the coins and for the log book. Kathy will work that table
· Earth Day Weekend: Would like to do multiple CITO events this weekend. Would have team captains to organize each event. Looking into purchasing CITO shirt for the event. Possibly doing generic CITO shirts so, we can use at other CITO events. Shirt give-away for biggest and/or weirdest piece of trash. Ethan (Forest Ghost) will do some research on shirts.
· Spring Picnic: Michael did some research and found that Tower Grove Park has a pavilion that will be large enough to accommodate us. The cost is $90 for the day. He will check to see the availability. He will be hosting the event. Michael will start a data base of all parks that have pavilions large enough for our group.
· Fall Picnic: Mad Chef would be willing to host/cook for the event. He would also be able to get the food at cost. Possible locations would be Greensfelder Park or Sioux Passage Park
· Inventory: Inventory of the trailer was completed after the pot luck. It was brought up that we might need to look into purchasing more tables. John will do some checking on tables and it was approved for him to purchase 4 tables. Also was brought up we might need to purchase some camping chairs. Dave DeWitt to do some research and report back at the March meeting
· Q & A: Nate reported that the Belleville library has a room that holds 40 people. There is a $25 deposit and $10 usage fee if you are non-profit. Checked Nicholas Community Center and its $18 per hour. Michael to check some on the Missouri side. Wendee will check with Deer Run in O’Fallon. It was approved that Nate and Michael could book the meeting places if the cost is $15 or under. They will coordinate with each other.
· Geocaching 101: Queeny Park has classes on their schedule. Wendee will call Eric to confirm that we are the ones that are supposed to be teaching the class
April 13th GPS
May 4th Geocaching 101
September 21 GPS
Oct 19 Geocaching 101
New Business
· Basecamp Collaboration: They have been using a trial of this for the website group. They are finding that it is very use full. Everyone in the group will see all the conversations. Would use for events or project (website, CITO’s). The cost is $20 per month. Once the new website has been rolled out, there should not be a need for this any longer. Approved for 6 month. At that time, will revisit and see if we need to extend.
· Howell Island: Hike on 2-16-13. Wendee wants to use the hot dogs that are left over from the New Year’s Day event. It was approved. The purchase of buns and water was also approved. Wendee will purchase the buns and water.
· Park Palooza at the Arch: Wants us to set up a table on June 8th. Would put out temporary caches and then show people how to find them. Wendee has agreed to set up the table.
· Geocaching at SIUE: Wendee will be teaching a class on Feb 10. She asked for the use of the GPS’s. Strider will get them to her.
· First aid/CPR/Wilderness first aid class: Wendee to find out more information before we can really move forward.
· Welcome membership packets: tabled till next meeting
· Newsletter: If you have anything to add, e-mail Wendee by Friday February 8,
Meeting Adjourned
The next meeting will be March 5th at 7 PM. If you want to attend, please contact one of the officers as seating is limited.