Note taker: Laurie Elfrank
Officers in Attendance: John Elfrank, Jeff Weymouth, Jim Greene, Laurie Elfrank
Guest Presenter(s): Rich Sheffold, Advisor; Sarah Chisholm; Dee and Stephen Shear (Elkie and Schoolmaster)

Treasurer's Report: Balance on Hand, Incoming Funds, Outgoing Funds, Gift Cards on Hand. Jim suggested that premium membership dues should be mentioned again in the next email blast to all members. Jim has sent in required paperwork for the GPS 101 and Geocaching 101 classes at Queeny Park.



AGENDA ITEM: OLD BUSINESS - SLAGA Geocoins
Presenter: Sarah Chisholm
Discussion: Sarah brought final coin samples for review. Coins will be shipped once SLAGA has paid Hogwild's invoice. Sarah expected to receive the invoice later tonight.
Conclusions: Officers were satisfied with the quality of the samples, and the invoice should be paid after all charges are clarified. The sale price of the coins was set at $10.00 each.

Action Item: Clarify charges and pay invoice for 100 SLAGA geocoins.
Person Responsible: Sarah Chisholm, Deadline: As soon as Sarah receives invoice.

AGENDA ITEM: OLD BUSINESS - Winter Potluck
Presenter: Richard Sheffold
Discussion: There will be no cover charge. Rich needs someone to volunteer to hand out name tags, someone to run the silent auction and someone to set up a table to sell SLAGA geocoins and t-shirts. Donations for the $3 Table, and silent-auction items are needed. Rich is planning to have several games, with prizes for the winners. Paul is planning to display posters with photos from past events.
Conclusions: Sarah and Jim will set up a table for selling SLAGA geocoins and t-shirts, and will take preorders on additional coins and shirts if needed. Premium members will have a chance to purchase coins at the event before standard members can. Sarah will have samples of alternate coin finishes available and will take preorders for them at the event. Prices for SLAGA logo t-shirts were set at $18 ($13 for premium members), and prices for SLAGA coin artwork t-shirts were set at $21 ($16 for premium members). There will be an extra charge of $3 per shirt for 2X or 3X sizes.

Action Item: Ask for volunteers, and announce geocoin and t-shirt sales in an email blast.
Person Responsible: John Elfrank, Deadline: One week.

Action Item: Place a bulk order for SLAGA logo t-shirts and SLAGA coin artwork t-shirts from Cafe Press.
Person Responsible: Laurie Elfrank, Deadline: One week.

Action Item: Purchase receipt books and legal pads to keep track of preorders and membership dues paid.
Person Responsible: Jim Greene, Deadline: Winter Potluck.

Action Item: Arrange to get name tags from Jen Crittenden, or purchase adhesive-backed name tags for Winter Potluck.
Person Responsible: Jim Greene, Deadline: Winter Potluck.

Action Item: Obtain prizes for Potluck games, as well as more coffee cups, spoons, and table cloths.
Person Responsible: Rich Sheffold, Deadline: Winter Potluck.

Action Item: Type up a Potluck agenda with a timeline of events to hand out to attendees.
Person Responsible: Laurie Elfrank, Deadline: Winter Potluck.

Action Item: Type up a price list for Cafe Press items.
Person Responsible: Laurie Elfrank, Deadline: Winter Potluck.

AGENDA ITEM: OLD BUSINESS - Milestone Awards for Premium Members
Presenter: Jack Anderson
Discussion: Jack was unable to attend, but provided a list of premium members eligible to receive milestone awards at the Winter Potluck. Laurie reported that more 500-find pins have been ordered. 1000-find coins are again out of stock, but we have enough for the current list of recipients. Jeff suggested providing certificates along with the awards.
Conclusions: See about getting milestone coins engraved with the recipients' caching names. Order more 1000-find coin/pin sets when they become available. Certificates may be added at a future date.

Action Item: Find an engraver for the 1000-find and 5000-find coins.
Person Responsible: John Elfrank, Deadline: One week.

Action Item: Order more 1000-find coin/pin sets.
Person Responsible: Laurie Elfrank, Deadline: As soon as they are available.

AGENDA ITEM: OLD BUSINESS - Premium Membership Dues
Presenter: John Elfrank
Discussion: Officers reviewed a list of premium members who have not renewed their memberships as of 1/5/09.
Conclusions: Send out another reminder in the next email blast to all members.

Action Item: Remind members that premium memberships expire at the end of January.
Person Responsible: John Elfrank, Deadline: One week.

AGENDA ITEM: OLD BUSINESS - SLAGA Banners
Presenter: Jim Greene
Discussion: SLAGA banners need to be repaired or replaced. Jim had requested a quote for new banners, but Jim's contact has not been available. He will be back to work next week.
Conclusions: Obtain quote for replacing banners.

Action Item: Obtain quote for replacing banners.
Person Responsible: Jim Greene, Deadline: Next Board Meeting.

AGENDA ITEM: NEW BUSINESS - Food Pantry Project
Presenter: Dee Shear
Discussion: Canned food and personal-care items could be collected at SLAGA events and donated to local food pantries. Dee contacted her local food pantry and asked what items they were most in need of. They were low on personal-care items such shampoo, diapers, razors, and dishwashing detergent. Dee volunteered to transport donations to a local shelter.

Conclusions: Jeff suggested that a graphic or standard text be created for event planners to include on their event pages.

Action Item: Ask event hosts to include Dee's notice on their event pages.
Person Responsible: John Elfrank, Deadline: As soon as Dee's notice is available.

AGENDA ITEM: NEW BUSINESS - Geocaching Workshop
Presenter: John Elfrank
Discussion: A geocaching workshop was discussed, where several volunteers would teach various topics to small groups. Possible topic suggestions were HTML, specific models of GPS receivers, GSAK, and Streets and Trips.
Conclusions: An affordable venue with enough space for several small classes would have to be found. An event page could be created, and when attendees post their "Will Attend" logs, they could be asked what topics they would be interested in learning more about, and any topics they might be able to help teach.

Action Item: Check whether Queeny Park has a suitable location for a Geocaching Workshop available on a Saturday this year.
Person Responsible: Rich Sheffold, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - Premium-Member Training Class Topics
Presenter: John Elfrank
Discussion: John asked for suggestions for possible topics for premium-member training classes. It was suggested that the training classes be aimed at newer cachers.
Conclusions: Sarah volunteered to present her HTML class at both the St. Louis County and St. Charles locations. Other suggested topics were GSAK, Pocket Queries, how to hide a cache, and waymarking.
Action Item: See if Sarah is available to present HTML class in St. Charles on March 16.
Person Responsible: Sarah Chisholm, Deadline: Next Board Meeting

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