Note taker: Laurie Elfrank
Officers in Attendance: John Elfrank, Mark Derr, Jim Greene, Laurie Elfrank
Guest Presenter(s): Advisor, Rich Sheffold; Sarah Chisholm; Mariel Leggett






AGENDA ITEM: OLD BUSINESS - SLAGA Geocoins
Presenter: Sarah Chisholm
Discussion: Sarah approved final artwork one week ago. Sample coins are being made. It will take 3-4 weeks to get finished product after sample coin has been approved.
Conclusions: Officers will need to meet to review sample coins as soon as they are available.

Action Item: Schedule meeting to review geocoin samples.
Person Responsible: John Elfrank, Deadline: As soon as Sarah receives samples.

AGENDA ITEM: OLD BUSINESS - SLAGA Calendar
Presenter: John Elfrank
Discussion: Someone needs to be assigned to monitor the Groundspeak Weekly Notification for upcoming events to be added to the SLAGA Calendar on geostl.com.
Conclusions: Mark Derr volunteered to monitor the Groundspeak Weekly Notification and inform Steve Bromley when an event should be added to the SLAGA Calendar. Officers agreed that the membership should contact Mark with any nonloggable events that are of interest to SLAGA members for consideration for the Calendar. SLAGA-sponsored events should have "SLAGA" in the title of the event.

Action Item: Monitor Groundspeak Weekly Notification and email Steve Bromley with appropriate events be added to the SLAGA Calendar.
Person Responsible: Mark Derr, Deadline: Weekly

AGENDA ITEM: OLD BUSINESS - 2009 Events
Presenter: Rich Sheffold, John Elfrank
Discussion: Rich scheduled next year's GPS 101 and Geocaching 101 classes at Queeny Park. One SLAGA member has shown interest in hosting the Spring Picnic.
Conclusions: GPS 101 and Geocaching 101 class dates need to be added to SLAGA calendar. Follow up with possible Spring Picnic hosts.

Action Item: Email GPS 101 and Geocaching 101 class dates to Steve Bromley for addition to the SLAGA calendar.
Person Responsible: Mark Derr, Deadline: Next Board Meeting

Action Item: Follow up with possible Spring Picnic hosts.
Person Responsible: John Elfrank, Deadline: Next Board Meeting

AGENDA ITEM: OLD BUSINESS - Agenda for Historian
Presenter: John Elfrank
Discussion: Laurie Elfrank will need input from cachers who have been involved in geocaching the longest.
Conclusions: Laurie will get direction from Jim Greene as to how to collect information and photos to document SLAGA history. This material will eventually be made available on the SLAGA website.

Action Item: Meet with Jim Greene
Person Responsible: Laurie Elfrank, Deadline: Next Board Meeting


AGENDA ITEM: NEW BUSINESS - 2009 Training Class Topics
Presenter: John Elfrank
Discussion: Some possible topics for 2009 training classes were discussed at the 10/22/08 Open Forum.
Conclusions: Possible topics are: guidelines on how to hide a cache, solving puzzle caches, and a workshop on learning to use specific GPS units, PDAs, and software.

Action Item: Contact possible trainers, and finalize 2009 training class dates and locations
Person Responsible: John Elfrank, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - SLAGA Premium-Member Benefits
Presenter: John Elfrank
Discussion: Existing and additional benefits that could be provided to SLAGA premium members.
Conclusions: The REI discount hasn't been used very often. Milestone recognition is an added benefit that SLAGA could afford.

Action Item: Get ideas and pricing on different ways of recognizing premium-member milestones. Check to see if REI discount is still available.
Person Responsible: Laurie Elfrank, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - Geocaching Informational Displays
Presenter: John Elfrank, Mariel Leggett
Discussion: John Elfrank has reserved a displaycase for SLAGA's use during the month of February 2009 at the Tesson Ferry Branch Library. Mariel Leggett is interested in providing a display at Queeny Park in conjunction with the classes to be held there.
Conclusions: Mark Derr volunteered to organize the Tesson Ferry Branch Library display. Mariel Leggett will design posters with different themes that can be provided as permanent displays at Queeny Park and other St. Louis County parks that have community centers. Space at the bottom of the posters could be used to list upcoming classes and contact information. The posters could also be mounted on 3-panel portable displays and used at public events where SLAGA has a booth set up.

Action Item: Organize items to be included in displaycase at Tesson Ferry Branch Library.
Person Responsible: Mark Derr, Deadline: January 2009

Action Item: Design educational posters.
Person Responsible: Mariel Leggett, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - SLAGA Christmas Party
Presenter: John Elfrank
Discussion: Bridget Griffin could not be present. She is hosting the Christmas Party at Incredible Pizza in South County and needs an agenda from the officers in order to complete her cache page. Instead of a gift exchange, she is asking for $5 unwrapped toys for Toys for Tots. Mark Derr asked whether Incredible Pizza will allow the room to be reserved for the entire 2 hours.
Conclusions: The event does not need to have an official agenda, but we will need some time devoted to awarding the Travelbug Race prizes and the "Best Of" Awards.

Action Item: Email Bridget to ask for some time allotted to the Travelbug Race and the "Best Of" Awards.
Person Responsible: Laurie Elfrank, Deadline: ASAP

AGENDA ITEM: NEW BUSINESS - New Year's Day Group Hunt
Presenter: John Elfrank
Discussion: Jim Greene said that Mike Griffin is planning a group hunt at Rock Pile Mountain. John Elfrank has contacted Kevin O'Laughlin about a group hunt at K-Farm.
Conclusions: Both events can be included on the SLAGA Calendar.

Action Item: Contact event hosts and email details of both events to Mark Derr.
Person Responsible: John and Laurie Elfrank, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - Winter Potluck
Presenter: Rich Sheffold
Discussion: Rich has reserved the Grant Shelter for all day. Volunteers are needed.
Conclusions: Mariel Leggett volunteered to organize the Geocacher's Bingo. John and Laurie Elfrank volunteered to organize the Travelbug Table. Jim Greene volunteered to help set up.

Action Item: Help Rich with Winter Potluck.
Person Responsible: John Elfrank, Laurie Elfrank, Jim Greene, Mariel Leggett, Deadline: Day of event

AGENDA ITEM: NEW BUSINESS - SLAGA Inventory
Presenter: John Elfrank
Discussion: The SLAGA inventory list needs to be updated to show what equipment and supplies are available, and who has them.
Conclusions: Jim Greene and Rich Sheffold have access to the list online and have updated the equipment and supplies that they have. John Elfrank and Mark Derr need some of the generic SLAGA business cards. Steve Bromley and Jack Anderson need to be contacted to see if they have any supplies. Rich has been ordering SLAGA supplies from Vista Print under his account, but SLAGA needs to set up its own account. Jim Greene said that the SLAGA banners are showing wear and may need to be repaired or replaced.

Action Item: Review and update the inventory list at each Board Meeting.
Person Responsible: Laurie Elfrank, Deadline: Each Board Meeting

Action Item: Set up SLAGA account at Vista Print.
Person Responsible: Laurie Elfrank, Deadline: Next Board Meeting

Action Item: Make the current supply of generic SLAGA business cards available to all officers.
Person Responsible: Rich Shelffold, Deadline: Next Board Meeting

Action Item: Get prices for replacing SLAGA banners.
Person Responsible: Jim Greene, Deadline: 2 months

AGENDA ITEM: NEW BUSINESS - Disabled Accounts in Membership Database
Presenter: John Elfrank
Discussion: When should disabled accounts be deleted from the membership database.
Conclusions: Talk to Jack Anderson to see whether disabled accounts should be contacted again or deleted.

Action Item: Email Jack Anderson about procedures for disabled accounts.
Person Responsible: Laurie Elfrank, Deadline: Next Board Meeting

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